American Academy of Pediatrics

15 job(s) at American Academy of Pediatrics

American Academy of Pediatrics Itasca, IL, USA
Program Coordinator, BF National CenterGrant FundedItasca, IL, US3 months agoRequisition ID : 1159APPLYREPORTING RELATIONSHIP:  Manager, Bright Futures National Center (BFNC)BASIC FUNCTION:Provide administrative and program support to the Bright Futures National Center (BFNC) to coordinate and implement BFNC-related activities and outcomes, including developing resources for BFNC multidisciplinary audiences, providing technical assistance to pediatricians and other pediatric health care professionals, and developing and monitoring cooperative agreements, grants and subcontracts/consulting agreements.DUTIES AND RESPONSIBILITIES:1. Manage the budget/consultant tracking system and the development of BFNC contracts for subcontractors, sub-recipients, and consultants. Process expense forms, check requests, credit card statements, and invoices. Provide monthly reports to supervisor. Create and maintain a system to track deadlines, deliverables, and submission of invoices. 2. Assist with and coordinate administrative and select programmatic components of BFNC activities, including developing agendas and minutes; planning and coordinating meeting and travel logistical details for meetings; assisting with PowerPoint presentations and other educational presentations (including webinars and conferences); communicating with participants; and obtaining evaluations for activities. 3. Provide information, resources, and appropriate follow-up in response to BF-related requests (e.g., in-person, e-mail, and phone). Identify national, state, and AAP resources that can enhance technical assistance efforts. 4. Create and maintain a tracking system for BF activities (e.g., technical assistance requests, presentations, and materials dissemination)5. Coordinate the development of training and technical assistance materials in select BF health promotion/disease prevention topics (eg, oral health, mental health/substance use, and healthy weight) in collaboration with AAP staff and BFNC partners. 6. Assist in the creation and maintenance of online content for the brightfutures.aap.org Web site including posting content, monitoring links, and working with consultants in the development of new Web pages and electronic newsletters. Manage the BF email lists and rosters. 7. Assist in data collection and tracking for project evaluation activities. 8. Assist with the activities of the BF Advisory Committees, Workgroups, and Implementation Networks, and other national partners. 9. Assist in the development of federal continuation applications, grants, funding proposals, and/or contracts and serve as the central repository for proposal components.10. Perform all other duties as assigned.EDUCATION:Bachelor’s degree in public health, business administration, health administration, education, child development, health education, or related field, or an equivalent combination of relevant education and work experience required.EXPERIENCE:Two to three years’ experience in program coordination required, including meeting coordination and budget tracking/coordination. Experience editing/maintaining Web pages preferred. Experience with community outreach, grants management, and working in a health promotion/preventive field highly desirable.ESSENTIAL SKILLS:Excellent organizational, time management, oral/written communication, and critical thinking skills required, including strong writing and proofreading skills. Must be detail-oriented, able to handle a heavy workload, work both independently and as part of a team, think creatively, coordinate multiple projects simultaneously, and collaborate effectively with various internal and external constituents. Proficiency with MS Office (Word, Excel, PowerPoint) required; experience with Web editing software (SharePoint, Publisher) and databases preferred. Some overtime, weekend work and travel required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA
Dir, International Program DevelopmentItasca, IL, US2 months agoRequisition ID : 1171APPLY Director, International Program Development  REPORTING RELATIONSHIP: Senior Vice President, Global Child Health and Life Support   BASIC FUNCTION: Provide strategic guidance and leadership to build the Academy’s international programs, leveraging resources from current domestic programs, member expertise and external partners. Work collaboratively with, and provide direction to, AAP staff and other organizations to accomplish the Academy’s mission.   DUTIES AND RESPONSIBILITIES: Develop and implement new international program areas, including early child development, maternal and newborn health, mental health, and gender-based programming.  In collaboration with AAP Development staff, contribute to fundraising efforts and strategies for existing and new programs. Evaluate and enhance measurement and evaluation plan for current and future programs and projects. Foster linkages and interdisciplinary work with other AAP program areas and serve in a leadership capacity and international program content expert to related cross-departmental teams. Initiate, enhance and sustain interdisciplinary work with maternal health organizations. Build relationships with other pediatric societies to leverage program partnerships. Represent the AAP at meetings with other health care organizations regarding international programs and initiatives. Collaborate with AAP marketing, membership, and public affairs staff to develop international marketing materials. Provide strategic guidance to SVP on overall global initiatives. Supervise assigned staff and oversee work of assigned consultants.  Develop and oversee assigned budgets. Perform other duties as assigned.  EDUCATION: Bachelor’s degree in related discipline required. MPH and/or clinical degree preferred.  EXPERIENCE: At least seven years of related global public health and/or clinical experience with an emphasis on maternal and newborn health required, including at least two years working outside the U.S. Supervisory, program development and evaluation, and budget management experience required. Experience in the non-profit sector, familiarity with grant development and fundraising strongly preferred.  ESSENTIAL SKILLS: Must have knowledge of international health care environment and established relationships with global public health organizations and private institutions, including donors. Stellar interpersonal, communication, and diplomacy skills essential, as well as the ability to work collaboratively with a variety of internal and external constituents, and bridge partnerships between culturally diverse groups. Must be a strategic and creative leader who displays and inspires innovation. Fluency in foreign language(s) helpful. Travel (domestic and international) and weekend work required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.  The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Washington, DC, USA
Office Assistant/ReceptionistWashington, DC, USa month agoRequisition ID : 1173APPLYREPORTING RELATIONSHIP: Office ManagerBASIC FUNCTION:Serve as office receptionist and provide administrative, meeting planning, and project support for the AAP Washington Office. DUTIES AND RESPONSIBILITIES:Serve as office receptionist; greet visitors, answer and transfer phone calls, lock and unlock office suite as directed. Prepare conference rooms for scheduled meetings, including ordering and setting up food and beverage needs.Open and distribute all incoming mail and coordinate delivery services (ie, courier, FedEx, UPS).Maintain office supply inventory and purchase office supplies as needed. Maintain organized large and small workrooms with sufficient supplies.Serve as key operator of general office equipment, including copying and postage equipment. Copy and collate office projects.Assist Office Manager with researching and negotiating bids on equipment pricing and contractual proposals.Assist with administrative duties relating to repair, reconfiguration, and maintenance of office space.Process monthly credit card statements and expense reports for department staff within established deadlines. Ensure accuracy of charges, reconcile with travel expense forms, obtain appropriate receipts and signatures, and code to the correct cost center. Prepare and oversee necessary approvals of travel forms. Verify and code all invoices and submit to accounting on a timely basis.  Maintain appropriate financial records.Support events and logistics for the annual Legislative Conference including transportation, materials, and other activities.Maintain staff emergency contact information, phone directory, and other needed documents.Perform other duties as assigned.EDUCATION:High school diploma or equivalent required. Some college-level course work in business or communications preferred.EXPERIENCE:At least one years related general administrative and/or office support required.  ESSENTIAL SKILLS:Must be able to take initiative and work independently, pay close attention to detail, manage multiple priorities simultaneously, set priorities, and exercise good judgment. Good verbal/written communication, customer service, and interpersonal skills required. Experience maintaining office equipment (i.e., copiers and postage machines) and coordinating workflow and projects. Strong technical acumen required with proficiency in MS Office and the ability to learn and apply new technologies; experience with accounting software (i.e., Excel, Quicken) preferred. Some overtime may be required, including evenings, weekends, and holiday closures. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..  The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. 
American Academy of Pediatrics Itasca, IL, USA
Executive Assistant to the CMOItasca, IL, USa month agoRequisition ID : 1174APPLYREPORTING RELATIONSHIP:Chief Medical OfficerBASIC FUNCTION:Provide administrative, scheduling, and project support to the Chief Medical Officer.  DUTIES AND RESPONSIBILITIES:Screen calls and review correspondence and emails, and draft responses for the CMO as appropriate; identify inquiries requiring advanced and/or priority responses and escalate to the CMO or other appropriate AAP leadership. Manage an extremely active and frequently changing calendar of appointments for the CMO; assist with prioritizing travel and appointments in alignment with work priorities and ensuring adequate workflow and preparation time between commitments. Arrange complex and detailed travel plans and itineraries, prepare and compile necessary documents and materials, and process expense reports in a timely manner. Assist with planning, agenda development, dissemination of materials, execution, and follow up meetings for the CMO. Provide onsite meeting management as needed to ensure timely and accurate set up of materials, a/v equipment, food and beverage, etc. Develop and edit meeting and presentation materials such as PowerPoint presentations and PDF files. Assist in updates and implementation of strategic plan, program status reports, and other reports. Provide backup for CEO Administration support staff/Executive Staff. Research, prioritize, and follow up on incoming issues and concerns addressed to the CMO, including those of a sensitive nature. Maintain strict confidentiality as necessary and suggest appropriate course of action, referral, or response. Anticipate needs of the CMO and maintain effective lines of communication. Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with deadline pressures. Keep current on organizational policies, procedures, staffing and leadership appointments to ensure appropriate protocols are followed and accurate information is included when drafting correspondence and disseminating information.Foster collaborative working relationships with other Executive Assistants to ensure consistent information sharing. Coordinate and execute projects for the CMO. Perform all other duties as assigned. EDUCATION:Bachelors’ degree in nonprofit management, communications, business or related discipline, or an equivalent combination of relevant education and work experience required. EXPERIENCE:At least three to four years general administrative experience required, including managing complex staff appointments/calendars and creating correspondence and meeting materials (ie, PowerPoint presentations). Experience supporting executives and/or Board, arranging travel and meeting logistics, and monitoring budgets highly desirable.ESSENTIAL SKILLS:Must be extremely detail oriented, take initiative, able to manage multiple priorities simultaneously, handle sensitive and confidential information with discretion, and serve as a cooperative team member who maintains a positive attitude and collaborates effectively with various internal and external constituents. Excellent organizational, interpersonal, diplomacy, decision making, and oral/written communication skills essential. Advanced technical acumen with proficiency in MS Outlook, Word, Excel and PowerPoint, and the ability and willingness to quickly learn and utilize new technologies is essential. Experience with Adobe Acrobat and Web maintenance software (ie, SharePoint) strongly preferred. Some travel and overtime may be required.   To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..  The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA
Manager, NCECHW Early Childhood Initiatives GFGrant FundedItasca, IL, US21 days agoRequisition ID : 1161APPLYThe National Center on Early Childhood Health and Wellness (NCECHW) within the American Academy of Pediatrics is seeking a strong project manager with an understanding of state level child care systems. This self-reliant manager will manage activities relating to Caring for Our Children (CFOC), Child Care and Development Block Grant (CCDBG), and child care/Head Start/Early Head Start collaboration. This individual will serve as main point of contact and lead collaborations with National Center on Early Childhood Quality Assurance (NCECQA), the State Capacity Building Center (SCBC), the Early Childhood Training and Technical Assistance System (ECTTAS) efforts through the Office of Child Care (OCC). Responsible for the coordination of training and resource development for child care health consultants; work with the NCECHW team to plan, develop, fund, implement, and evaluate the NCECHW; collaborate with the other Office of Head Start and OCC National Centers and lead collaborative activities among NCECHW partners; manage NCECHW project budgets and provide guidance and oversight to NCECHW project specific staff and subcontractors; represent NCECHW on national advisory committees; and provide technical assistance to child care directors, staff, families, and technical assistance providers.Duties include:1. Manage CFOC activities, including overseeing the NCECHW partner that updates and maintains the online database, develop and implement training and resources development and revision.2. Manage child care activities including training for child care audiences, training and resources on CCDBG health and safety requirements, and collaborative efforts between Head Start and child care.3. Manage activities to support increased awareness of health disparities and create tools for early childhood providers to engage diverse groups in children’s health.4. Attend National Center meetings representing the NCECHW, as assigned.5. Act as the primary NCECHW contact for the regular ECTTAS calls with states and regions and ensure that NCECHW resources and trainings are made available to this audience. Report to NCECHW staff and partners on the ECTTAS call content on a regular basis.6. Lead NCECHW partnership efforts with other national organizations and federal agencies related to health and safety in child care settings.7. Coordinate training and resource development for child care health consultants.8. Work with the NCECHW team in the development and implementation of annual goals, objectives, activities, and work plans to ensure timely implementation and evaluation of project activities.9. Report to and interact with OHS, OCC, and the Maternal and Child Health Bureau (MCHB) on project activities. 10. Build and maintain strong working relationships through effective and timely communication with federal staff, colleagues, partners, Head Start Regional Offices, technical assistance networks, and other National Centers.11. Contribute to the development of the annual continuation applications and all other reports required by the Administration of Children and Families, other funders, and the AAP.12. Represent the NCECHW on cross-center workgroups and ensure integration of materials and resources across centers.Qualifications:1. Bachelor’s degree in public health, early education, child development, or related field required. Master’s degree preferred.  2. Minimum of four years’ experience managing early child care and education technical assistance programs required. Must have experience with training, public relations, and project management and implementation, specifically with child care audiences, including state level administrators. Experience with grants management and supervising staff preferred.3. Excellent organizational, communication, interpersonal, and project management skills required, as well as proficiency with MS Office. Must be able to handle heavy workload, work independently and proactively with limited direction, and facilitate and coordinate efforts among partner organizations. Strong interpersonal and diplomacy skills with the ability to effectively collaborate with senior level managers and a variety of key stakeholders. Travel and weekend work may be required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA
Executive AssistantItasca, IL, US6 days agoRequisition ID : 1179APPLYExecutive AssistantREPORTING RELATIONSHIP: Chief Implementation Officer/SVP, Community and Chapter Affairs and Quality ImprovementThe American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a detail-oriented and organized individual to provide administrative support for Community and Chapter Affairs and Quality Improvement activities.DUTIES AND RESPONSIBILITIES:1. Provide support to the Chief Implementation Officer/SVP, including coordinating meetings, maintaining calendar, arranging travel, drafting correspondence, preparing PowerPoint presentations, maintaining files, arranging conference calls, drafting meeting agendas and preparing for daily appointments.2. Manage the budget planning process, monitor financial records, process and record expense reports, invoices, etc., and assist teams in their budget implementation. Serve as department Superuser for Active Insights, FRx WebPort, IT Works and OnBase.3. Coordinate administrative tasks including department wide documents.4. Maintain CCAQI staff calendar and arrange monthly staff meetings; prepare agendas, take minutes, and oversee follow-up items generated at meetings. Attend weekly management team meetings.5. Distribute, collect and deliver correspondence with Executive Committee; coordinate Policy Statement process; coordinate administrative staff lunch hours; coordinate telephone coverage.6. Anticipate needs, monitor inventory and order necessary supplies for staff business needs. Order/renew publication orders and subscriptions for staff. Coordinate capital equipment requests.7. Coordinate and maintain department SharePoint site and shared electronic files.8. Respond to routine inquiries on chapter management, community-based programs and quality and refer technical questions to appropriate staff.9. Coordinate grant proposals and projects including budgets as requested.10. Coordinate department reports to the Board of Directors.11. Prepare and coordinate letters to new chapter officers.12. Provide administrative support to the Director, Chapter Quality Improvement Initiatives.13. Perform other duties as assigned.EDUCATION:Bachelors’ degree in nonprofit management, public health, communications, business or related discipline, or an equivalent combination of relevant education and work experience required. EXPERIENCE:At least three years of related administrative experience required. Experience in a medical association highly desired. ESSENTIAL SKILLS:Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required, with the ability to learn and apply new technologies; experience with budgeting software strongly preferred. Excellent interpersonal, organizational, problem solving, and written/verbal communication skills required. Must be a self-starter, detail-oriented, work well independently and as part of a team, maintain confidentiality, able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents. Some overtime may be required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA
NRP Community SpecialistPart TimeItasca, IL, USa day agoRequisition ID : 1182APPLYNRP Community Specialist PTThe American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a relationship builder and social-media expert to work 30 hours per week to serve as the primary engagement specialist for Neonatal Resusciation Program (NRP) community. This position will manage the NRP Instructor Toolkit platform, develop content and deploy strategies to enhance NRP value, build brand awareness, and cultivate relationships with NRP instructors and Subject Matter Experts (SMEs). In addition, this position will provide technical support for the toolkit web-based platform and identify process improvements to enhance customer experience and course delivery. Duties include:1. Collaborate with vendors and SMEs to develop and manage content/content import and design templates for the NRP Instructor Toolkit. Routinely monitor efficacy and accuracy of content. Build and cultivate relationships with SMEs and facilitate online discussion board. Research new ways to engage NRP Instructor Toolkit subscribers, including badge-based gamification.2. Develop instructor, instructor candidate, and provider communications, including coordinating distribution lists, posting to social media, responding to followers, and managing brand reputation. Keep abreast of emerging social media trends and identify ways to deploy messaging in compliance with AAP social media guidelines.3. Coordinate NRP instructor and provider engagement webinars. Identify panelists, develop promotional and educational campaigns, facilitate the monthly online technical webinars, and conduct post-webinar participant follow up.4. Create infographics, video clips, and other visual assets to enhance messaging. 5. Maintain a tracking mechanism for all engagement metrics and analytics. Facilitate surveys, focus groups, and user experience studies to identify new engagement channels and strategies. Employ data visualization techniques to convey metrics to key stakeholders.6. Manage the NRP instructor candidate process; follow-up on all submitted application materials, verify eligibility requirements, and develop and manage ongoing communications throughout the candidacy process. Provide guidance and technical support to instructor candidates.7. Work with NRP staff to facilitate program enhancements, communicate updates, update standard operating procedures, and provide guidance and training to Life Support Initiatives staff. 8. Participate in Team NRP and other identified teams to refine courses, offerings, services and systems. Cross-train in the business processes for all Life Support Initiatives programs and provide support for all aspects of the programs as necessary. Analyze and appropriately respond to various instructor/provider/member queries. 9. Assist instructors and providers with troubleshooting within the toolkit and work to resolve identified concerns. Continuously analyze queries to identify and implement process and content improvements to positively impact the customer experience and improve service/course delivery. Uphold and maintain privacy considerations.Qualifications:1. Bachelor’s degree in business, communications, digital or graphic design or related field or an equivalent combination of relevant education and work experience required. 2. Three to four years related project coordination experience required, including social media account management, data and metrics analysis, and establishing brand recognition. Experience coordinating virtual meetings, specifically WebEx Meetings and WebEx Events, highly desirable. Experience working within a healthcare association preferred. 3. Excellent writing, organizational, diplomacy, and interpersonal skills required. Proficiency in Microsoft Office and databases required, as well as strong technical acumen with the ability to learn and apply new technologies; knowledge of design software and technologies highly desirable. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA
Director, E-LearningItasca, IL, US4 months agoRequisition ID : 1155APPLYTITLE: Director, E-Learning REPORTING RELATIONSHIP: Senior Vice President, Education BASIC FUNCTIONS: Direct and manage the planning, development, implementation, growth, enhancement, and ongoing evaluation of the AAP’s E-Learning program, its components, its content, and its supporting systems. Research, develop, and implement new initiatives to enhance the quality of the E-Learning program and consult to improve all AAP web-based education activities. Supervise and lead E-Learning team.DUTIES AND RESPONSIBILITIES: Oversee and manage the AAP’s E-Learning platform including development of goals and objectives; marketing; customer service; and outside vendors and consultants.Oversee the development and coordination of E-Learning activities and direct new programs, products, and services. Recommend strategic directions, pricing and other tactics to help ensure the success of E-Learning programs, products, and services.Develop, implement, and update the E-Learning program multi-year business plan, including preparation of an annual plan, budget, and measures of success.Develop and pursue business development strategies to ensure the long-term growth and fiscal success of the AAP E-Learning platform.Provide guidance on, and critical evaluation of potential future directions of E-Learning program content and systems.Ensure the E-Learning CME products are educationally sound, and comply fully with and are adequately documented for the ACCME essentials and standards, as well as the AMA physician recognition award.Represent the E-Learning program and the AAP in various venues as required.Develop and maintain liaison and business relationships with key AAP E-Learning program stakeholders and potential partners domestically and internationally. Represent the AAP’s E-Learning initiatives at professional forums within the U.S. and internationally as required.Oversee staff support of, attend meetings of, and work effectively with AAP committees, sections, and other functional areas as required.Serve as a catalyst for AAP-wide adoption of the most contemporary e-business practices and E-Learning technologies.Recommend policy or procedural changes to ensure that the AAP E-Learning platform and its products are produced and distributed cost-effectively and comply with industry standards and guidelines.Supervise E-Learning team and provide leadership in the implementation of E-Learning activities.Serve as a member of the Education leadership team.Perform all other duties as assigned.EDUCATION: Bachelor’s degree in adult education, E-Learning, instructional design or related discipline (curriculum development, multi-media design, etc) required. Masters preferred.EXPERIENCE: At least seven years experience in the development and management of educational programs, especially those involving E-Learning, adult education, and/or continuing education concepts. Must have experience with creating high quality, innovative web-based education activities, budget planning and management, and supervising staff.ESSENTIAL SKILLS: Must have strong business acumen, budget management, project management, interpersonal, communication, and critical thinking skills, and able to organize, manage and lead a large multi-faceted program. Ability to work effectively with various internal and external constituents, and maintain a collaborative and customer-focused team. Knowledge of concept and practice for the most contemporary adult learning theory. Proficiency with MS Office and good working knowledge of Web and computer database concepts and E-Learning technologies essential, including Web content architecture. Familiarity with programming concepts (including database architecture), design concepts, report/query writing, XML, Macromedia Flash, Web-site development and support strongly preferred. Travel and some weekend work required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Washington, DC, USA
Coordinator, Federal AdvocacyWashington, DC, US2 months agoRequisition ID : 1164APPLYTITLE: Coordinator, Federal AdvocacyREPORTING RELATIONSHIP: Office ManagerBASIC FUNCTIONS: Provide administrative support for legislative activities, including coordinating meeting logistics and travel arrangements, preparing meeting agendas and minutes, and preparing various correspondence.DUTIES AND RESPONSIBILITIES:Coordinate the scheduling of a large number of meetings with legislators for AAP members.Schedule routine meetings for staff. Prepare agendas and provide audio/visual support.Draft invitations and other general correspondence letters.Monitor federal advocacy email account and draft responses. Escalate advanced requests to appropriate AAP legislative staff.Assist AAP members with travel needs, including hotel reservations and completing expense reimbursement forms.Maintain subscriptions and unsubscriptions of opt-in federal advocacy email list.Coordinate the production of meeting materials.Compile news clips related to AAP and federal child health policy from online, print and broadcast coverage and organize them in our news archive.Code and send emails to Capitol Hill offices through advocacy software.Assist with coding, formatting and sending the weekly Federal Legislative Update newsletter weekly to AAP members.Assist Office Manager in responding to information technology needs.Manage utilization and organization of SharePoint team site.Assist Office Manager in meeting planning activities, including for COFGA and the Legislative Conference. Attend meetings and take minutes as requested.Assist Office Manager in managing internship program application process.Provide backup support for receptionist as needed.Perform other duties as assigned.EDUCATION: High school diploma or equivalent required; Bachelor’s degree preferred.EXPERIENCE: At least one year general administrative or office support experience required, including drafting correspondence. Experience with meeting planning and working in a legislative or advocacy environment highly desirable. ESSENTIAL SKILLS:Excellent organizational, interpersonal, and verbal/written communication skills required, with particular emphasis on writing original content and editing documents with a large amount of detail. Must be able to manage multiple priorities simultaneously, pay close attention to detail, take initiative, work both independently and as part of a team, and exercise good judgment and critical thinking. Strong technical acumen required with proficiency in MS Office and the ability to learn and apply new technologies; experience with advocacy software, SharePoint, Adobe Acrobat. and markup languages strongly preferred. Some overtime may be required, including evenings, weekends, and holiday closures. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Washington, DC, USA
Legislative AssistantWashington, DC, US2 months agoRequisition ID : 1170APPLYREPORTING RELATIONSHIP:Director, Federal Advocacy and Regulatory AffairsBASIC FUNCTIONS:Assist with and provide support for Academy advocacy efforts to Congress, regulatory and judicial bodies and to other advocacy groups. Monitor and report on legislative and regulatory activities within the legislative portfolio. Represent the Academy at meetings with various interest groups and task forces, and child and health care coalitions. DUTIES AND RESPONSIBILITIES: Draft written materials to Congress, regulatory agencies, and AAP committees. Support Academy committees, chapters, and sections on legislative and regulatory activities within the legislative issues portfolio.   Monitor and provide information on legislative and regulatory proposals to the Director and other AAP staff, as appropriate. Compile background information on issues within legislative portfolio, including summaries, side-by-side comparisons and analyses of different proposals, and any other appropriate information. Attend hearings and write reports. Conduct on-line research through congress.gov and regulatory websites. Read and report on activities in the Federal Register.Assist with Academy advocacy efforts before Congress and regulatory agencies. Attend meetings with Congressional and agency staff on AAP issues as assigned. With Director, develop advocacy strategies on AAP legislative and regulatory priorities. Assist Director with implementation of policy strategy.Represent the AAP at selected regulatory government advisory committee meetings and support pediatricians appointed to such committees, and report on advisory committee activities, reports and initiatives as appropriate.Outreach to special interest groups to coordinate efforts on legislative issues, including attending relevant meetings of special interest groups as AAP representative and report developments to appropriate committee and staff. Assist Director with drafting and editing testimony, correspondence, legislative amendments, floor statements and responses to regulatory rule making, background papers, legislative reports and fact sheets.Working with the Director, assist AAP membership with understanding legislative process and answering inquiries on AAP policy and child health issues.Develop educational and background materials to support office and committee activities at the NCE Meeting of the Academy, Committee on Federal Government Affairs (COFGA), and Annual Leadership Forum.Maintain relationships with Central Office staff; handle routine inquiries and assist with legislative requests as assigned.Gather specific information on issues as directed.Perform all other duties as assigned.EDUCATION:Bachelor's degree in related field required, as well as substantive knowledge of federal legislative and regulatory processes.EXPERIENCE:Two to three years related experience in health or federal government arena required. Hill or association work desirable.ESSENTIAL SKILLS:Excellent organizational, interpersonal, and verbal/written communication skills essential. Must be capable of handling a full range of delegated responsibilities and projects simultaneously, and able to work independently, exercise good judgment and display initiative in all areas assigned. Absolute factual reporting is essential. Some travel and weekend work may be required.  To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..  The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA
Institute for Healthy Childhood Weight CoordGrant FundedItasca, IL, USa month agoRequisition ID : 1172APPLYREPORTING RELATIONSHIP: Manager, Institute for Healthy Childhood Weight BASIC FUNCTIONS:Coordinate operational aspects of the Institute for Healthy Childhood Weight. Monitor and track budgets and expenses for Institute sponsorships and grants, as well as related compliance requirements. Develop and maintain systems to document and monitor project milestones and deadlines. Support the creation and dissemination of Institute communication materials for internal and external constituencies in partnership with Institute staff.DUTIES AND RESPONSIBILITIES:Monitor and track the budgets and expenditures for Institute sponsorships and program-specific grants, in partnership with the Director and relevant Institute staff. Process invoices, track expenses using AAP electronic systems, compare expenses to budget, and develop forecasts.Coordinate all contracts and consulting agreements associated with the Institute. Develop outgoing contracts both for project subcontractors and for Institute grantees, as appropriate. Facilitate payment of invoices. Create and maintain a system to track deadlines and deliverables for all awards.Develop and maintain databases documenting major Institute milestones, presentations, communications, project status, participating sites, etc. to facilitate interim reporting to funders as well as development of annual reports to funders, stakeholders and constituents.Coordinate and/or support Continuing Medical Education (CME) applications, tracking and manage reporting for all Institute sponsored CME.  Solicit and track site/participant related data relevant to IRB and MOC requirements for Institute related projects.Deploy and track relevant project-related surveys and applications.Schedule, coordinate, and conduct Webinars, virtual meetings, and conference calls as requested by Institute staff and leadership.Manage the Institute Web site, making regular updates and collaborating with IT staff and/or external vendors as needed on Web site design and structure.Coordinate Institute Advisory Board and project-related meetings, with input and support from Institute staff and in collaboration with Meetings and Travel staff, including securing hotel contracts; preparing and disseminating meeting notices; collecting RSVP forms and travel itineraries; submitting rooming lists, meal and AV requirements; and coordinating meal and transportation arrangements.Manage the marketing and exhibiting for the Institute including the development, inventory, and distribution of Institute marketing materials as well as the logistics for all exhibits. In collaboration with Institute staff, create and disseminate Institute communication tools for internal and external audiences. Identify and implement innovative opportunities to promote the Institute including HTML newsletters, social media, infographics, etc. Execute social media communications per Institute communications plan.Manage listservs, collate listserv content into Magnet Mail and coordinate listserv distribution. Assist with the development and distribution of related newsletters.Participate in the development of Institute grant applications, creating lists of required elements, personnel responsible, deadlines, and other relevant information, tracking progress, and serving as the central repository for proposal components. Facilitate the development and coordination of Institute annual reports and program-specific reports for internal and external stakeholders, in collaboration with the Institute manager and program staff.Perform other duties as assigned.EDUCATION:Bachelor’s degree in business, marketing, communications or related discipline, or an equivalent combination of relevant education and work experience required. EXPERIENCE:One to three years’ experience in program or project coordination required, including some marketing and/or communication design/development required. Experience with Web site editing/maintenance, budget coordination, and/or database management strongly preferred. Experience with obesity initiatives or in a health-related setting helpful. ESSENTIAL SKILLS:Excellent organizational, interpersonal, and communication skills required, including strong writing and proofreading skills. Must be detail-oriented, able to work independently, think creatively, and coordinate multiple projects in a time-efficient manner. Proficiency with MS Office (Word, Excel, PowerPoint) essential; experience with Web editing software, listserv management, databases, and meeting conferencing software (i.e., WebEx) preferred. Some weekend work and travel required.  To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..  The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.  Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA
DevOps EngineerItasca, IL, USa month agoRequisition ID : 1175APPLYTITLE:DevOps EngineerREPORTING RELATIONSHIP:Senior Manager, Applications Development BASIC FUNCTIONS:Develop and build automated IT solutions, install and configure application/server solutions by adopting Continuous Integration best practices, translate and document technical requirements, assist with all stages of application development life cycle and develop automation scripts and perform system upgrades.DUTIES AND RESPONSIBILITIES:1. Develop scalable and configurable automated deployment process.2. Evaluate and recommend continuous improvement to the AAP development workflow.3. Deploy new modules and upgrades and complete fixes within all environments.4. Document, recommend and implement best practice on application installation, configuration and deployment and provide training for other staff members5. Create requirements and procedures for routine application maintenance.6. Assist in planning and reviewing application architecture and design to promote efficient deployment process.7. Troubleshoot application performance or availability issue and implement corrective actions.8. Assist in maintaining high availability uptime across all AAP applications.9. Collaborate with Technology Services team to manage server space, configuration and security.10. Perform all other duties as assigned.EDUCATION:Bachelor’s degree in computer science, software engineering or an equivalent combination of relevant education and work experience required.EXPERIENCE:A minimum of two years experience in DevOps required, including experience with Microsoft Release Management, Git, Powershell, MSBuild and Visual Studio. Familiarity with Windows server/IIS configuration and automatic provisioning solutions required.ESSENTIAL SKILLS:Proficiency with TFS and Git in managing upgrades, improvements, and automation process required. Good understanding of source code branching and .NET project structure for configuration and deployment preferred. Must have excellent verbal/written communication, analytical, and problem solving skills. Occasional evening and weekend work required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace. Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ​
American Academy of Pediatrics Itasca, IL, USA
Administrative Liaison to the CEOItasca, IL, US14 days agoRequisition ID : 1178APPLYTITLE: Administrative Liaison to the CEO REPORTING RELATIONSHIP:Reports to the CEO/Executive Vice President BASIC FUNCTION:Provide administrative, scheduling, and project support to the CEO/EVP. DUTIES AND RESPONSIBILITIES:1. Manage an extremely active and frequently changing calendar of appointments for CEO; assist with prioritizing travel and appointments in alignment with work priorities, and ensuring adequate workflow and preparation time between commitments.2. Assist with planning, agenda development, dissemination of materials, execution, and follow up of meetings for CEO, Executive Leadership Team, Executive Committee, and Board of Directors. Provide onsite meeting management as needed to ensure timely and accurate set up of materials, a/v equipment, food and beverage, etc. 3. Work closely with Chief Deputy and Special Advisor to the CEO/Board Liaison to stay well-informed of upcoming commitments and priorities to provide timely, relevant and complete updates to CEO on upcoming commitments, activities and responsibilities, including compiling necessary documents and materials in preparation for meetings.4. Anticipate needs of the CEO and maintain effective lines of communication. Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with deadline pressures.5. Develop and edit meeting and presentation materials such as PowerPoint presentations and PDF files.6. Assist with composing internal and external communications, with appropriate messaging from the CEO.7. Screen calls and review correspondence and emails, and draft responses for CEO as appropriate; identify inquiries requiring advanced and/or priority responses and escalate to CEO, Deputy Chief or other appropriate AAP leadership. 8. Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive nature. Maintain strict confidentiality as necessary and suggest appropriate course of action, referral, or response.9. Arrange complex and detailed travel plans and itineraries, prepare and compile necessary documents and materials, and process expense reports in a timely manner.10. Keep current on organizational policies, procedures, staffing, and leadership appointments to ensure appropriate protocols are followed and accurate information is included when drafting correspondence and disseminating information.11. Research and maintain files/information on key internal and external stakeholders, outside member organizations, and other constituents as needed.12. Foster collaborative working relationships with other Executive Assistants to ensure consistent information sharing.13. Coordinate and execute projects for the CEO and Executive Leadership Team as needed.14. Perform all other duties as assigned.EDUCATION:Bachelors’ degree in nonprofit management, communications, business, public health or related discipline, or an equivalent combination of relevant education and work/volunteer experience required.EXPERIENCE:At least two years general administrative experience required, including managing staff appointments/calendars with complex scheduling that change frequently and creating correspondence and meeting materials (ie, PowerPoint presentations). Experience supporting executives and/or Board strongly preferred. Experience arranging travel and meeting logistics, and monitoring budgets highly desirable.ESSENTIAL SKILLS:Must be extremely detail oriented, take initiative, able to manage multiple priorities simultaneously, handle sensitive and confidential information with discretion, and serve as a cooperative team member who maintains a positive attitude and collaborates effectively with various internal and external constituents. Excellent organizational, interpersonal, diplomacy, decision making, and oral/written communication skills essential, as well as the ability to apply critical thinking in managing the CEO’s complex schedule. Must work well under pressure, be able to adapt to rapidly changing priorities, with the ability to be highly flexible in working beyond scheduled hours and continuously re-prioritizing work to accommodate new/changing commitments and project initiatives. Advanced technical acumen with proficiency in MS Outlook, Word, Excel and PowerPoint, and the ability and willingness to quickly learn and utilize new technologies is essential. Experience with Adobe Acrobat and Web maintenance software (ie, SharePoint) strongly preferred. Some travel and overtime may be required. To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. 
American Academy of Pediatrics Itasca, IL, USA
Sr Dir, Finance & AccountingItasca, IL, US6 days agoRequisition ID : 1180APPLY The American Academy of Pediatrics, the nation’s leading advocacy organization for children’s healthcare, is seeking a forward thinking, collaborative individual with strong leadership skills to oversee and direct all accounting functions, budgeting, forecasting, modeling and financial analysis. This position will report to the CFO/SVP Finance and provide and present high-quality financial analysis and models for management consideration. DUTIES AND RESPONSIBILITIES:1. Support CFO, senior leadership, and all other staff in financial record keeping, budgeting, forecasting and financial analysis. 2. Lead all accounting functions and transactional processing.3. Lead annual audit and tax filing preparation.4. Maintain state charitable registrations.5. Maintain and monitor sales tax compliance.6. Monitor and analyze actual fiscal performance to budget variances and historical trends, capital expenditures, changes in asset, liability, and net asset amounts. Provide written monthly reports including explanatory information and recommendations for improving financial operations to CFO and senior leadership. 7. Lead the AAP’s annual budget process. Create guidance, train staff, set expectations and follow up with departments in order to create viable budget.8. Administer and consolidate AAP forecasts. Work with staff in all departments to develop and improve forecasts. Validate estimates based on historical data as well as forward looking assumptions.9. Interpret, model, and simulate the fiscal impact of new business proposals and activities.10. Provide support to CFO, including the preparation of financial presentations.11. Benchmark AAP financial and non-financial information against comparable organizations.12. Maintain, analyze, continuously enhance, and report on a statement of key financial ratios, metrics, and percentages that provide management with insight into important business activities and changes.13. Oversee regular analysis and reporting on all AAP managed cash, reserves, and investment funds.14. Maintain and fulfill a regular meeting schedule with various managers to gather key financial and non-financial information and improve strategic fiscal communication efforts and operating efficiencies.15. Complete complex financial analysis projects and prepare various ad hoc reports.16. Analyze, develop, improve, and maintain all financial processes and reporting systems. Manage the development of a budgeting, planning, and forecasting system. Study and optimize the use and performance of current financial management systems.17. Provide financial trainings to key staff as needed, collaborating with HR when necessary.18. Supervise, cross train, and mentor assigned staff.19. Ensure high degree of customer focus and satisfaction.20. Collaborate closely with the Senior Director, Grants Management and Payroll on budgeting, financial reporting, and payroll.21. Perform all other duties as assigned.EDUCATION:Bachelor’s degree in finance or accounting required, as well as a CPA. MBA preferred.EXPERIENCE:At least seven years’ experience managing accounting and financial functions with progressively expanded responsibility required, including financial analysis, modeling, and forecasting and supervising staff. Experience in the non-profit sector highly desirable. ESSENTIAL SKILLS:Excellent communication, interpersonal, organizational, project management, problem solving, change management, and analytical skills required. Proficiency with MS Office, databases, and accounting software required. Must be very knowledgeable of accounting regulations, compliance systems and federal, state, and local regulations and able to use non-financial terminology to effectively communicate fiscal matters. Some travel and weekend work required.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.
American Academy of Pediatrics Itasca, IL, USA
TITLE: Executive AssistantREPORTING RELATIONSHIP: SVP, Primary Care and Subspecialty Pediatrics BASIC FUNCTIONS: Provide administrative, scheduling, and project support to the Senior Vice President, Primary Care and Subspecialty Pediatrics (PCSP), and provide administrative and financial activities related to department. DUTIES AND RESPONSIBILITIES: Provide administrative support to SVP, including: maintaining an active, rapidly changing calendar; developing complex and detailed travel plans and itineraries; coordinating all travel arrangements and processing travel expense reports; prioritizing travel and appointments in alignment with work priorities. Arrange, prepare and compile necessary documents and materials in a timely manner.Prepare and monitor the department operating budget and grant-funded accounts, and develop monthly financial, statistical, and variance reports and Provide assistance with other budgets as needed.Coordinate PCSP meetings, including preparing agenda materials, developing minutes, and creating action item schedules to assign completion of activities to the appropriate staff members.Administer activities related to department interactions with the Executive Committee, Board of Directors (BOD), AAP Senior Leadership, and other AAP staff and members, including but not limited to: creating, sharing, and posting materials; recording the disposition of reviewed materials; assisting in the creation of management reports.Anticipate needs of the SVP and maintain effective lines of communication. Assist with prioritizing conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion; often with deadline pressures.Assist with meeting planning, agenda development, dissemination of materials, execution, and follow up for the SVP. Provide onsite meeting management as needed to ensure timely and accurate set up of materials, equipment, food, etc.Assist in writing grant proposals as requested, including the development of proposed budgets, companion budget narratives, and related job descriptions.Provide administrative support to department staff as needed.Maintain and organize supervisor’s files pertaining to councils, committees, sections, task forces, and other department activities.Answer inquiries from the BOD and AAP members pertaining to council/committee/section/task force activities and grant policies. Maintain knowledgeable of AAP policies and compose letters from suggestions or direction of supervisor on routine matters over own or supervisor’s signature as designated. Assist supervisor with departmental correspondence.Keep current on organizational policies, procedures, staffing and leadership appointments to ensure appropriate protocols are followed and accurate information is included when drafting correspondence and disseminating information.Foster collaborative working relationships with PSCP team coordinators and other Executive Assistants to ensure consistent information sharing.Coordinate and develop, in collaboration with managers, all recognition awards, certificates, and other awards for the AAP pertaining to committees, councils, and sectionsPerform other duties as assigned.EDUCATION:Bachelors’ degree in nonprofit management, public health, communications, business or related discipline, or an equivalent combination of relevant education and work experience required. EXPERIENCE: At least three years of related administrative experience required. Experience in a medical association and working with federal grants highly desired.ESSENTIAL SKILLS: Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required, with the ability to learn and apply new technologies; experience with budgeting software preferred. Excellent interpersonal, organizational, problem solving, and written/verbal communication skills required. Must be a self-starter, detail-oriented, work well independently and as part of a team, maintain confidentiality, able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents. Knowledge of medical terminology a plus.To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employmentOpens a New Window..The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.