Administrative Assistant

Requirements

• Partner with CTO, CISO and/or assigned members of the IT leadership team, maintaining frequent contact with internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving CTO, CISO and/or assigned members of the IT leadership team.
• Manages deliverables to CTO, CISO and/or assigned members of the IT leadership team and provides any necessary reporting.
• Creates and edits presentations, documents and reports for the IT leadership team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned CTO, CISO and/or assigned members of the IT leadership team, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines.
• Manages expense reporting process for CTO, CISO and IT leadership team.
• Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executive's time.
• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc.
• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
• Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels.
• Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Other duties as assigned by CTO, CISO and/or members of the IT leadership team.

Benefits

• Competitive benefit programs
• Multiple health, dental and vision insurance plan options
• Optional life, disability, and AD&D insurance
• 401(k) with employer match contributions
• Employee Stock Purchase Plan
• PTO
• Corporate holidays and floating holidays
• Parental leave