Executive Assistant

Trivium
Miami, FL
Category Operations
Job Description
The founders are seeking a proactive, detail-oriented, and highly organized Personal/Executive Assistant to bring clarity, structure, and efficiency to their fast-paced personal and professional lives.

Requirements

  • Manage complex calendars, appointments, and daily schedules.
  • Monitor and organize inboxes; draft and send correspondence as needed.
  • Prepare meeting reminders, reports, and follow-ups.
  • Coordinate travel, accommodation, and itineraries (domestic & international).
  • Track expenses, receipts, and reimbursements.
  • Book personal appointments (grooming, fitness, wellness, etc.).
  • Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
  • Assist with errands, groceries, and online shopping.
  • Manage personal and family calendars to ensure seamless scheduling.
  • Support with light project management tasks, follow-ups, and reporting.
  • Maintain documentation and ensure clarity across all ongoing initiatives.
  • Act as liaison between founders and business partners, contractors, or vendors.

Benefits

  • Hybrid work arrangement (remote + occasional on-site)
  • Competitive salary ($65,000-$80,000 per year)
  • Full-time contract (1099)
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