Purchasing Specialist

University of Pennsylvania Perelman School of Medicine
Philadelphia, PA
Category Operations
Job Description
The Purchasing Specialist is responsible for managing all aspects of procurement, card activity, travel, and expense compliance within SP2 Finance. The position oversees purchasing, travel, and meeting card transactions, purchase order and non-PO processing, supplier onboarding, and Independent Service Provider (ISP) oversight.

Requirements

  • Process and review purchase order (PO) and non-PO transactions, and manage supplier onboarding (new supplier requests, AppleOne temporary staffing).
  • Provide oversight of Independent Service Provider (ISP) processes, ensuring compliance with University policies and vendor setup requirements.
  • Administer the Concur travel and expense system, including review and approval of travel requests and expense reports.
  • Manage and reconcile all card activity (purchasing, travel, meeting, and other expense cards), including allocations, monitoring, and compliance.
  • Serve as the primary contact for faculty, staff, and students on procurement, travel, and expense inquiries; manage SP2 Finance ZenDesk tickets to ensure timely resolution.
  • Participate in University-wide procurement initiatives, focus groups, and policy reviews; serve as SP2 Finance liaison to central Procurement and Purchasing Services.
  • Conduct regular audits of procurement and expense transactions, enforcing University policies, and support financial reporting/reconciliation activities as needed.
  • Serve as backup timekeeper for weekly-paid staff.
  • Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed.

Benefits

  • Health, Life, and Flexible Spending Accounts
  • Tuition
  • Retirement
  • Time Away from Work
  • Long-Term Care Insurance
  • Wellness and Work-life Resources
  • Professional and Personal Development
  • University Resources
  • Discounts and Special Services
  • Flexible Work Hours
  • Penn Home Ownership Services
  • Adoption Assistance
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