Receptionist

Requirements

• Greet clients, visitors, and vendors in a professional and courteous manner.
• Answer incoming calls and route calls to appropriate staff.
• Maintain a welcoming, clean, and organized reception area at all times.
• Process all incoming and outgoing mail, including USPS, FedEx, UPS, and courier deliveries.
• Maintain and organize client files and firm documents in accordance with paper and electronic filing standards.
• Prepare conference rooms for meetings by ensuring cleanliness, organization, and readiness.
• Assist with office supply management, including monitoring inventory and restocking as needed.
• Provide general administrative support such as printing, photocopying, scanning, labeling, and assembling documents.
• Collaborate with other administrative team members to ensure consistent office coverage.
• Assist with set-up, clean-up, and logistics for internal events.
• Maintain the cleanliness and general upkeep of shared spaces including common areas, employee spaces, breakrooms, and reception.
• Assist with assembling, organizing, and preparing client tax organizers and completed tax return packages.
• Scan and organize tax documents into the firm’s systems.
• Support increased client traffic and administrative volume during peak season.