Admin Assistant

  • NYU Langone Health
  • New York, New York

Job Description

Position Summary:

We have an exciting opportunity to join our team as a Admin Assistant. In this role, the successful candidate The Administrative Assistant organizes all office functions which assists in the daily operation and planning of the Engineering department. Ensures that records for compliance with Medical Center policies and procedures governmental regulations and standards for accreditation and certification from various agencies are filled and kept readily available.

Job Responsibilities:

Schedules appointments/ meetings. Makes travel/conference arrangements. Prepares reports minutes letters etc. Assists with presentation materials for committee meetings, etc. Prepares charts and timetables. Assists with the preparation of materials agendas notes handouts etc. Attends meetings and takes minutes for director Helps to identify supply needs for department. Maintains the supplies including the requests for outside purchases of supplies and equipment as requested. Initiates check/ purchase requests as directed. Handles incoming / outgoing mail to include opening sorting and prioritizing. Answers routine inquiries and drafts correspondence and other documents as necessary Creates special graphs charts and other presentation-specific display materials using Power Point and other graphic software. Maintains and updates hospital and departmental policies procedure, etc. Keeps hardcopy and intra net manuals current and up to date. Coordinates the purchase and renewal of subscriptions journals videos etc. Assists with mailings and distributions. Works independently and willingly accepts other assignments as requested. Communicates with the public. Works under pressure and handles multiple priorities Maintains Engineering work order system for Preventive Maintenance items Maintains Kronos time keeping system. Inputs and retrieves bar-code data into the P.M. computer Maintains engineering financial records files and logs. Attends all required in-services Performs other tasks as directed by the Director and Vice President of Facilities.

Minimum Qualifications:

To qualify you must have a High School diploma or equivalent. 2-5 year experience as an Administrative Assistant Office manager or similar role. MS Excel WS Word OUTLOOK Four Rivers LMC sponsored programs. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital – Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.