R00972304 Human Resource Coordinator (DeKalb, IL) (Open)

  • 3M
  • DeKalb, IL, USA
Full time Human Resources

Job Description

Job Description

3M is seeking a Human Resources Coordinator for the Distribution Center located in DeKalb, IL. At 3M, you can apply your talent in bold ways that matter.  Here, you go.

Job Summary:

The person hired for the position of Human Resources Coordinator will perform administrative support in all aspects of Human Resources for the 3M DeKalb, IL Distribution Center. Coordinate the implementation of multiple HR processes and compiles employee related information. Act independently in administering, communicating, and providing regular guidance to clients on corporate and local HR policy, procedure, and guidelines. This position will mainly support Payroll and Production/Warehouse/Maintenance hiring and internal movement. Serve as a first level escalation resource for non-routine issues brought up by others in the organization.

This position provides an opportunity to transition from other private, public, government or military environments to a 3M career.

Primary Responsibilities include but are not limited to the following:

Follows a variety of generally defined procedures within functional disciplines such as benefits, compensation, staffing, organizational development, employee relations, operations, etc. Generally, assignments are made up of a series of activities with some short-term projects. The scope for discretion requires judgment to handle a variety of activities, conditions, processes, or operations. Sets own work priorities in cooperation with the manager/supervisor. Incumbent is expected to offer suggestions for improvement to methods and processes.
Provides guidance or training to co-workers within the same work group on routine support duties, technical requirements, protocol, policy and procedures.
Handles problems which require identifying some solutions, selecting from alternative courses of action, with greater adaptation to circumstances as necessary. Most complex problem solving may require gathering facts, analyzing the information, and determining the appropriate solution from multiple options.
Has a major impact on the support activities of the direct work group/team, and begins to affect related activities within connected work groups/teams. Working tasks might include:

Administers the overall internal job posting process
Provides administrative support in all aspects of human resources by performing a wide range of specialized duties, such as providing procedural guidance, coaching clients on system-related transactions and procedures, providing formal training to clients, or providing suggestions for improvement to current procedures, processes, and methods
Coordinates administration of diverse, complex, and highly confidential information related to compensation, benefits, performance, and other areas of HR
Translates information into concise, comprehensive reports, charts, or graphs in order to communicate results
Applies experience and knowledge of HR, along with knowledge of client organizations to identify issues and anticipate business needs as they relate to Human Resources
Effectively utilizes a broad network of interfacing staff support groups, such as Finance, IT, and Legal to resolve problems and facilitate decision making
Independently reviews HR reports and systems for compliance to corporate and local HR policy, working closely with clients as necessary, and alerting HR Manager to unusual circumstances
Serves as resource person to all levels of employees regarding policies, procedures, guidelines, and practice, influencing adherence to enforcement of policy
Balances conflicting priorities to establish efficient work flow
Coordinates preparation, scheduling, and implementation of HR processes, such as Tier Review, Health of the Organization (HOO), Management Team Reviews (MTRs), and annual compensation planning by initiating requests, compiling information, reviewing data accuracy, and following up as needed to ensure timely completion
Coordinates on- and off-site meetings, presentations, and conferences, including travel arrangements, developing agendas, taking meeting notes, and processing summary of proceedings, as necessary
Possesses basic understanding of 3M’s compensation and benefit administration policies
Provides client referral and/or escalation to the appropriate HR resource for compliance matters
Provides HR training resources and tools and/or directs to the appropriate HR subject matter expert, as necessary, to provide client solutions
Develops and maintains positive client relations through communication and interpersonal practices
May coordinate and/or participate on various special project teams and workplace committees
Exercises discretion in matters of confidentiality

Primary contacts are typically internal and, on a co-worker, or professional level.
Interaction is focused on answering routine and non-routine questions. Exchanges information with an audience which is typically knowledgeable in the subject area. Acts as department support expert by providing interpretation of support procedures and processes.
Actively participates in relevant corporate programs/initiatives, complies with professional and quality standards, complies with corporate policies and procedures, and acts in a manner consistent with 3M’s values and ethical standards.
Other duties as assigned

Basic Qualifications:

Possess a High School Diploma/GED or higher (completed and verified prior to start) from an accredited institution
Minimum of two (2) years of combined experience in Administrative, Payroll, Recruiting, and/or Human Resources

Preferred Qualifications:

Bachelor’s Degree or higher from an accredited institution
Experience with Microsoft Office Suite
Combined experience with Workday, Lotus Notes, and/or PeopleSoft
Knowledge of relevant local compliance policies, procedures, practices and techniques within a functional discipline such as benefits, compensation, staffing, organizational development, employee relations, operations, etc.

Location: DeKalb, IL
Travel: May include up to 5%
Relocation: May be authorized        
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

3M is a place where you can collaborate with other curious, creative people. Where your diverse talents, inclusiveness, initiative, and leadership are valued. Where you’ll find challenging opportunities that make your career exciting and rewarding. With a diversity of people, global locations, technologies, and products, 3M is a place to grow and be rewarded for excellence.