Grants Coordinator

  • Oakton Community College
  • Des Plaines, Illinois

Job Description

Job Description:

Basic Function and Responsibility: Under general supervision, will research funding opportunities that align with Oakton's grant development strategy, coordinate and facilitate pre-award grant responsibilities-including researching, writing and editing proposals, and monitor post-award grant responsibilities- including compliance with funding agencies, reporting and use of funds. Will work with faculty, staff and administrators to provide grant related guidance, support and information. This position will also require occasional interaction with current or potential funders and funding agencies. Characteristic Duties and Responsibilities:Research, analyze and identify funding opportunities in support of College priorities disseminate findings to College personnel and make recommendations regarding pursuit of external funding. Work collaboratively with administrators, faculty and staff to develop projects appropriate for external funding; convene and facilitate project development meetings, research concepts, prepare drafts for internal review, develop budgets. Analyze proposals in-progress for presentation and consistency with both College interests and agency guidelines. Prepare and submit final proposals and reports including writing, editing, proofreading, assembling and duplicating. Draft letters of inquiry, submission, agreement, commitment and other support for appropriate signatures; draft agenda items for the Board of Trustees, Proposal Development Recommendations for the President's Council and other grant-related documents as necessary. Monitor grants and grant budgets to ensure compliance with fiscal, regulatory, programmatic and funding agency requirements including but not limited to GATA and Uniform Grant Guidance (2 CFR § 200). Act as liaison between private and corporate funders, and State and Federal funding agencies and the College providing guidance to project directors, administrators and staff. Facilitate problem resolution. Coordinate effective start-up, implementation and record keeping of funded projects by providing information, guidance and support to project directors and Oakton's accounting office. Assist project directors with preparation and submission of renewal applications, grant modification requests and reports. Maintain records of grant submitted, active projects, funding needed and potential funding sources. Represent and/or serve on various professional organization committees and College meetings as directed. Perform any other job related duties as assigned.


Bachelor's degree is required. Two years professional writing experience, including proven success in proposal development for private, state and federal grants is required. Must have excellent skills in concept development and research. The ability to write, edit and proofread reports and proposals is required. A level of interpersonal and communication skills to enable the facilitation of project development teams and be able to inform and persuade College faculty, administrators and staff, community partners and granting agency representatives is required. Must have a level of analytical skills to analyze data and to interpret and explain College practices and policies and funding source requirements. Requires a high level of organizational skills and the ability to mentally attend to a significant amount of detail work. Requires the ability to meet deadlines and to effectively handle multiple projects. Must be able to use a computer to enter, retrieve and manipulate data. The ability to use word processing, database and spreadsheet software is required. Ability to interact professionally and tactfully with people of different levels of education, cultural backgrounds, and life experiences, and to exhibit an adequate level of respect to fellow employees and the College community at large. Additional Information: Supervision Received: Administrative supervision is received from the Director of Grant Strategy and Development Supervision Exercised: Supervision may be exercised over student employees. HOURS: Monday through Friday (8:15 am - 5:00 pm) SALARY: $53,109