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The Office of the Arts (OA) Company Manager facilitates activities by providing integral internal communication and coordination to companies and artists engaged with ArtsEmerson and HowlRound. The position reports to the Senior Manager of Licenses and Contracts, works within the General Management Team in an Essential role, and manages student workers as Company Management Assistants.
Key Job Duties:
Act as liaison for visiting artists and independently arrange artist housing, international and local travel, schedules, hospitality. Facilitate communication between artists and OA departments, including the fulfillment of contractual obligations regarding housing, travel, tickets, and hospitality. Provide concierge services and act as a resource of information to all artists and guests.
Provide a first point of contact for artists for varied and non-routine issues arising during residency with OA.
Arrange hospitality in green rooms and at venues, which requires awareness of cultural differences.
Adapt style accordingly.
Work with Engagement Team, Marketing Team, and Development Team to fulfill engagement, press, and other requests of the artists. Work with OA colleagues and artists to arrange all residency activities by applying considerable resourcefulness and stimulating cooperation amongst colleagues.
Work with Business Team to ensure adherence of financial contractual terms, to track contract payments, and to manage payments for union agreements.
Work with Production Team, Guest Experience Team, and Box Office Team to coordinate all artist activity in OA venues and offsite locations.
Generate artist and consultant contracts.
Manage operational details for the OA Colonial apartment housing, including keeping an accurate record of inventory of housing contents. Identify the most appropriate option/solution to adjust or improve existing approaches for housing and meeting contractual terms. Procure and recommend competitive pricing options and comparisons for housing, travel and hospitality arrangements. Uses resources to problem solve housing and travel issues and finds solutions that leverage and improve on existing hospitality process and procedures.
Independently maintain scheduling of the Colonial apartments working with Property Management.
Manage department requirements within an established budget. Manage and report on expenses within established budgets. Responsible for gathering project expenses from OA team and advising them of standardized rules and procedures for reporting.
Provides guidance, coaching, and direction to Company Management Assistants.
Other related duties as assigned.
Required Work Experience and Skills:
*Related experience in theatrical company, production, or stage management
*Ability to communicate with companies that are based all over the world.
*Comfort with Google Suite and Excel
Preferred /Desirable Knowledge:
*Experience with budget management
*Knowledge of Boston tourist sites and amenities
*Experience with theatrical engagement contracts and language
*Fluent in a foreign language
*Masters in Theatre or Arts Management
Grade of Position: A14N40Scheduled
Weekly Hours: 40.00 (includes nights and weekends)
Hiring Range: $20.55 - $21.49