Executive Assistant-- Development and Membership

  • Center for Biological Diversity
  • Tucson, AZ, USA
Full time Admin-Clerical Environmental Nonprofit

Job Description

The Center for Biological Diversity is currently looking for a full-time executive assistant with extensive experience providing administrative support in a dynamic and fast-paced nonprofit development and membership program.

General position overview: The Center seeks an experienced professional to join a dynamic, successful fundraising team while helping to advance the organization's mission. The executive assistant will provide high-level administrative support to chief development officer and membership director. The ideal candidate for this position is forward thinking – able to anticipate and address the priorities of the development program and provide timely and strategic support.

This position is available for remote work.

Main duties:
  • Provide administrative support for the organization's major-gifts and planned-giving programs through record keeping and responsive communications;
  • Provide grants administrative support and management of deadlines and documentation;
  • Help foster a collaborative environment and act as liaison on projects across the development program, with key stakeholders across the organization and beyond;
  • Record and track deadlines and actions to support the cultivation, solicitation and stewardship of gifts from foundations and major donors;
  • Provide support for year-round stewardship of foundation contacts and major donors including sending donor reports, thank you correspondence and stewardship materials including media clippings and special reports;
  • Format and send highly personalized fundraising communications to funders by email, direct mail etc.;
  • Conducts research on a variety of topics and programs as well as prospective and current funders as needed;
  • Maintain accurate, up-to-date individual major donor records;
  • Support arranging travel and itineraries;
  • Manage calendar, plan meetings, and reschedule appointments when conflicts arise;
  • Manage expense reports and other types of internal administrative reporting; and
  • Assist with other projects in donor relations, major gifts, membership and grants, as assigned.
Essential qualities and skills desired:
  • The ideal candidate will be a quick study, seasoned in handling a wide range of administrative and operational responsibilities and is competent and confident under pressure.
  • A minimum of seven years’ experience in similar administrative positions, preferably at a non-profit or in the field of fundraising/development, customer relations, marketing or communications.
  • College degree or commensurate professional experience.
  • Exceptional attention to detail, organizational skills, time management and accuracy in completing complex tasks.
  • Excellent verbal and written communication.
  • Energetic, with good interpersonal skills.
  • Ability to retain high level of confidentiality and exhibits good judgement and discretion.
  • Expert knowledge of the Microsoft Office suite, spreadsheets, mail merge functions; familiarity with virtual meeting tools like Zoom or Microsoft Teams preferred.
  • Experience with donor CRM and grants tracking databases and moves management concepts required (experience with Revolution Online a plus)
  • Experience with email marketing programs required (Microsoft GroupMail software a plus).
  • Sense of humor and positive attitude, along with a passion for, and knowledge of, the natural world, biodiversity and the environmental movement.
Benefits Package:
  • Paid generous medical, dental and vision plan;
  • Paid short-term and long-term disability;
  • 403(b) plan with opportunity for match;
  • Generous time-off policies;
  • Relaxed work atmosphere and dress code.
Application process: Please apply online by submitting a thoughtful cover letter and resume. The position will remain open until filled. No telephone calls, please. Only candidates selected for interviews will be contacted.

The Center for Biological Diversity deeply values, and is committed to sustaining and promoting, both biological and cultural diversity as well as equity and justice. We welcome, embrace and respect diversity of people, identities and cultures. We are committed to fostering an organizational culture of diversity and inclusion. The Center believes staff and board diversity is critical to saving life on Earth.

We are an equal opportunity employer.