21-22 - Substitute Secretary Pool

  • Madison Metropolitan School District
  • Madison, WI

Job Description

21-22 - Substitute Secretary Pool

16.41 - 17.45

District Wide

Why You Should Work with MMSD!

The Madison Metropolitan School District (MMSD) is committed to being anti-racist, culturally responsive, and inclusive. We are seeking highly motivated and energetic applicants for openings for the 2021-22 school year The Madison Metropolitan School District actively seeks and encourages women and candidates of color to apply.  

Becoming a Model School District

We have a simple but bold vision — to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career and community. 
To achieve this vision, we seek talent at all levels, in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. 

We firmly believe and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow and develop a talented workforce that better supports and represents the diversity of our student population. 

Purpose of Position:

Under supervision performs general clerical tasks according to established guidelines.

Essential Duties:

  • Answers the telephone;
  • Assists students, staff, parents, volunteers, and the community with various questions and concerns;
  • Records Attendance;
  • Receives and records fees;.
  • Performs payroll, accounting and generating word correspondence
  • Processes letters, memos, and reports;
  • Assists in maintenance of records which includes filing;
  • Sorts and distributes mail;
  • Collects, inputs, and retrieves data from various District applications like MUNIS, Infinite Campus, AESOP, etc.
  • Assists students who are ill or injured; may include administering medications;
  • Performs other related duties as assigned.


  • Ability to communicate effectively with diverse clientele, staff, and the community, orally and in writing;
  • Ability to deal with the public in a professional, courteous manner;
  • Ability to proficiently use a personal computer;
  • Knowledge of generally accepted bookkeeping practices.
  • Experience working cross-culturally and/or commitment to work toward improving one's own cultural competence, i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas.
  • Two years successful office experience or a combination of experience and formal training equivalent to two years, including one year of computer experience (word processing & data entry).
  • Proficient experience with Google Suite, Microsoft Suite and databases such as Munis


  • Substitute secretaries may indicate their assignment preferences with respect to work location. They are not, however, guaranteed that assignments will be available at their preferred locations;
  • Substitute secretaries may decline assignments, and may indicate if they are not available for work for a period of time;
  • Substitute secretaries are not guaranteed hours;
  • A substitute secretary who is called in error and reports to an assignment, and is not subsequently reassigned, will receive 1/2 day's pay at the applicable rate. If the substitute is reassigned to another work location, he/she will be reimbursed for mileage between the original and subsequent work locations;
  • A substitute secretary who works on the same day at more than one work location will be reimbursed for mileage between work locations;
  • This position is covered by the provisions of the Supportive Educational Employees Collective Addendum of the Employee Handbook. The following is an informal outline of selected provisions;
  • Substitute secretaries will be treated equally with all other external candidates for vacant positions. They are not eligible for internal transfers or promotions;
  • Substitute secretaries are not eligible for benefits.