NYU Langone Health New York, New York
NYU School of Medicine is one of the nation’s top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.Position Summary:We have an exciting opportunity to join our team as a Senior Grants Specialist. In this role, the successful candidate is responsible for providing senior level support for all research administration activities at the Perlmutter Cancer Center. This person will be responsible for providing pre-award and scientific progress reporting administrative support to faculty, postdocs and students, including identifying funding sources, developing applications, and reviewing and processing grants applications. Tracks and reports on Perlmutter Cancer Center active, pending, and planned grant applications. Provides up-to-date information on sponsor policies and regulations and acts as the front-line person for faculty, postdocs, and fellows to come to for information on research administration systems and services at NYU Langone Health. Responsible for performing complex grant administration and fiscal management tasks relating to a wide range of research administration activities and to interact regularly with principal investigators/scientists, administrators from academic departments, and central research offices. Leads grant preparation and submission process, oversees and supports all aspects of the grants program, as well as conducting ongoing monitoring and evaluations. Works with finance to coordinate activities related to the grants as required. Provides organization and coordination support for research related retreats, meetings and working groups.Job Responsibilities:Responsible for the coordination of all grant submissions for the Perlmutter Cancer Center and the Division of Hematology and Medical Oncology and Department of Surgery. Assists faculty, postdocs and students in the identification of funding opportunities. Prepares grant applications and supporting documentation to ensure compliance with funding requirements. Processing and review of grant proposals to include: development and review of new federal and foundation grant applications; development and review of federal and foundation continuation applications; tracking due dates (new applications and progress reports) and notifying investigators; tracking status of applications; building applications in internal and external grant submission systems; entering data for all proposals and maintenance of electronic databases pertaining to applications; developing budgets and ensuring they are in accordance with sponsor policies; completing all non-scientific portions of grant applications; liaising with the central Sponsored Programs Administration office; keeping up-to-date on federal policies and notifying supervisor and investigators of changes and recommending action when necessary; and preparing reports of activity.Reviews and processes grant applications for financial and research compliance. Reviews applications for compliance with NYU, sponsor and governmental policies and assists the Principal Investigator and research team in attaining appropriate sponsor administrative approvals. Executes necessary changes during the period of performance, and coordinates scientific progress and final reports. Works with finance to ensure final financial reports are submitted. Engages with principal investigators as needed to ensure Human Subjects (IRB), Animal Subjects (IACUC), and rDNA (IBC) compliance. Maintains award data for Perlmutter Cancer Center records and maintains its accuracy in the internal grants database.Works on complex, large, multi-investigator grants such as the Cancer Center Support Grant (CCSG), SPOREs, Training Grants and PPGs. Takes a leading role on the development and administration of such grants and develops and maintains required databases for submission and reporting.Tracks status of proposals and provides additional information as required by funding source: facilitates the development and submission of scientific reports in accordance with grantor guidelines; develops and maintains contacts with local, State and federal funding agencies.Reports on status of grant processing activities on a regular basis by: preparing summary reports of application submissions and outcomes; communicates the needs for new policies and procedures to supervisor in a timely manner; communicates reasons for delay in accomplishing a task to supervisor within a reasonable time; meets regularly to review pending proposals and actions to be taken.IACUC and IRB compliance approval information: Receives all compliance approval information from faculty, postdocs and students to ensure all necessary components are maintained; notifies faculty with pending approvals on grant applications of the need to submit protocols to appropriate institutional committee; and maintains records for grants ensuring compliance with applicable regulations and policies.Interfaces with senior management and program directors to expedite or facilitate internal processing of proposals. Tracks existing grants deadlines, monitors status of progress reports and seeks continuation of grant funding for current programs. Faculty assistance which consists of: for continuation applications, contacting investigators prior to competing deadlines to determine whether application will be submitted and if not, why and if a later deadline will be used; contacts investigators to ensure non-competing continuations and competing renewals are submitted on time; assists faculty, postdocs and students in preparation of budgets; provides policies and procedures, compliance information, and RFAs to faculty; responds in a timely manner to faculty requests for information.Training programs: provides hands-on training sessions for faculty, postdocs and students in developing proposals; assists in the development of evaluation criteria and the collection of data to measure grant program effectiveness; creates and distributes standards and special reports, studies, summaries and analyses as needed. Participates in the training of new grants specialists and Department Educational offerings to promote faculty, student, and administrative know how.Program planning and development: Works with senior management on the organization and coordination of research meetings, retreats, and working groups. Develops, maintains and oversees budgets for these meetings and uses financial systems to create, manage and process relevant purchase orders, and honorariums.Internal funding programs: Oversees the annual developmental projects program award process, including developing and maintaining the electronic submission system, creating and distributing the RFA, overseeing the Committee, and informing awardees and setting up awards with SPA. Oversees the internal selection process for funding opportunities where limited applications can be submitted by the Perlmutter Cancer Center.Maintains a current awareness of types of funding mechanisms, and changes or new Federal regulations; maintains familiarity with trends, issues, and advances in grants administration through periodic review of relevant journals or other literature; consults websites of professional organizations (e.g. NCURA, SRA); readily accepts new responsibilities and assignments; and recognizes when help is needed by others and offers guidance and assistance.Minimum Qualifications:To qualify you must have a B.A./B.S. degree and three years of broad grants administration or other relevant experience in all aspects of proposal review; knowledge of grant policies and regulations for the public and private sectors; must be able to meet deadlines and be proficient in the use of computers, including database management, spreadsheets, word processing applications and the Internet. Excellent organizational, time management, oral, written, communication/interpersonal skills; and the ability to work with a wide variety of personalities as part of a team.Preferred Qualifications:Masters Degree in applicable field (MBA, MPA, MPH, etc.) a plus.Qualified candidates must be able to effectively communicate with all levels of the organization.NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents.NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine’s EEO policies, please click here. Please click here to view the Federal “EEO is the law” poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.