Bay Area Air Quality Management District Richmond, CA, USA
The Bay Area Air Quality Management District (District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.The District is recruiting for the position of Assistant Manager in the Information Services Division. There isone (1) vacancy. This is a full-time, non-represented position located at the Richmond Office. This vacancy is only open to current regular employees of the District. DEFINITIONUnder administrative direction, performs management duties with responsibility for a program or defined functional area; assists and supports the Manager in the administration of a program or functional area; performs related work as assigned.Incumbents in these positions assist the Manager in making decisions which impact the daily operations and implementation of established procedures and policies of the related programs and solve problems requiring analyses of issues that may result in deviations from routine processes, new technology and/or additional resources. The Assistant Manager typically contacts and establishes working relationships with others at similar levels within the organization.DISTINGUISHING CHARACTERISTICSIncumbents in this class assume responsibility for one or more programs or functional areas and may directly supervise staff, dependent on the needs of the assigned program. Incumbents in these positions assist the Manager in making decisions which typically involve program planning and directing, as well as, organizing new and future resource needs.The Assistant Manager is distinguished from Manager in that the latter has direct managerial responsibility for one or more section(s), programs or functional areas of the District. This class is further distinguished from supervisors in that the latter has supervisory responsibility overseeing programs or services. Examples of Duties for this Position:EXAMPLES OF DUTIES (Illustrative Only)Assists in the development, implementation, and administration of goals, objectives, policies, procedures, and work standards for the Records Management Program. Develops, reviews, directs and executes the Administration of the OnBase Records Management System. Provides training to District Staff on records management procedures and the operation of the District's OnBase records management system. Develops and maintains Administrative Operating Procedures in cooperation with records custodian staff from each District division. Assists District records custodians with records management procedures necessary for the maintenance, check-in and retrieval of records.Directs, organizes, assigns, reviews, and evaluates the work of assigned staff; selects and trains staff and provides for their professional development.Directs the preparation, maintenance, verification, and reconciliation of a wide variety of reports.Develops, reviews, and recommends improved methods and procedures.Directs the maintenance of and maintains accurate records; prepares clear and concise reports, correspondence and other written materials.Analyzes technical issues, prepares and presents reports and recommendations regarding operational and policy issues to the Board and various committees and other groups.Coordinates budget preparation, monitoring of expenditures and financial reporting for the Records Management Program.Analyzes and reviews local, state, and federal legislation to determine its impact on the District's Records Management Program.Responds to requests for public information regarding the District's policies, procedures, and operations.Monitors contracts with other governmental agencies.Represents the District and assists the Manager/Director as assigned.Serves as manager in the absence of the Manager. Minimum Qualifications:Education and Experience:A typical way to obtain the knowledge and skills is:Equivalent to graduation from a four (4) year college or university with major coursework in a job related field and three (3) years of professional level work experience preferably in a public agency, of which at least one year was at a supervisory level. Some positions may require specialized training, education and experience. How to Apply & Selection Criteria:HOW TO APPLY & SELECTION CRITERIA:How to Apply:Interested individuals must submit a completed BAAQMD application and chronological resume by 5:00 p.m. on Monday, November 19, 2018. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application. Resumes must be included, and not in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.Except as requested in this announcement, do not include any additional documents, such as letters of recommendation, performance evaluations, work samples, etc. They will not be considered or returned. Applicants submitting paper applications must also complete an official BAAQMD application.Selection Criteria:Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants. If a panel interview is utilized it will be weighted 100%, and it may include a work exercise that will be scored as a percentage of the total score.The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.Updates regarding your status in the recruitment will be sent via email, unless you indicate a different preference on your application.Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.The District is an Equal Opportunity Employer.