Bay Area Air Quality Management District San Francisco, CA, USA
The Bay Area Air Quality Management District (District) is a regional government agency committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices.The District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma.The District is recruiting for the position of Executive Assistant to the CEO in the Executive Office. There is (1) vacancy. This is a full-time, confidential position. We are looking for a superstar assistant to join the Air District and provide high level assistance and support to the Air District's CEO / Executive Officer / Air Pollution Control Officer.DESCRIPTIONUnder direction, conducts the more complex, confidential secretarial and office administrative tasks for the Executive Officer/Air Pollution Control Officer; requires use of discretion, initiative and independent judgment; performs related work as assigned. Examples of Duties for this Position:Coordinates and provides lead support for organizing on- or off-site meetings, conferences and events; heavy calendaring; making room arrangements, developing and preparing agendas and required informational materials; may attend such meetings, hearings, etc., and prepare minutes.Receives and screens visitors and telephone calls, using discretion to provide confidential information and resolve sensitive complaints requiring the use of discretion, judgment and the interpretation and application of policies and procedures.Researches, compiles and summarizes a variety of informational or statistical data and materials.Draft reports and a wide variety of finished documents from notes, brief instructions, or printed materials; inputs or retrieves data and prepares reports; compiles and processes confidential materials.Initiates confidential or sensitive correspondence independently for signature by the CEOf; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage.Organizes and maintains various administrative, reference, and follow-up files; purges files as required.Follows up on projects, transmitting information, and keeping informed of pertinent activities.Makes appointments and maintains a calendar; schedules and arranges for meetings and makes travel arrangements; sorts mail and obtains related backup materials.Creates Power Point presentations and related materials for the CEO.Coordinates and assembles information from the Air District's management and executive staff, the public and other stakeholders for meetings of the CEO.Proofreads, uploads and approves materials to the Air District's website.Organizes own work; sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff. Minimum Qualifications:A typical way to obtain the knowledge and skills is:The equivalent of an Associate's degree in business or a related subject andfive years of executive support experience which has included providing office and administrative support to a CEO. How to Apply & Selection Criteria:How to ApplyInterested individuals must submit a completed official BAAQMD application along with a chronological resume and the answers to the Supplemental Questionnaire to the District's Human Resources Office at 375 Beale Street, Suite 600, San Francisco, CA, 94105. Applications are accepted online. Please visit our website at www.baaqmd.gov/jobs to apply or to download an application.Resumes are required, but not in lieu of the required application materials. Postmarks, faxes, and E-mailed applications will not be accepted.Supplemental Questions InstructionsIndividuals who apply for this position must respond to each of the required supplementalquestions. Both paper and online applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.Please limit your responses to one page per question. Do not combine your responses or reference your application, resume, or any other requested documentation that youhave included with your application packet to answer a question. This information will beevaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.Selection CriteriaSelection may be based upon a competitive examination consisting of a written exercise,interview, or combination of the two. Depending on the number of qualified applicants, anapplication screening and/or panel interview may be used to determine the most qualifiedapplicants.The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.