Accounting Operations Assistant

The Accounting Operations Assistant provides administrative and operational support to the Controller and the Finance & Accounting department. The role performs a varied mix of scheduling, meeting coordination, guided data entry, document organization, routine reporting support, team-meal coordination, and special-project assistance.

What You Will Do

The successful candidate will perform routine, guided data entry in accounting, financial, banking, expense-management, and other firm systems, prepare and update recurring Excel trackers and schedules, and compile, organize, and distribute routine financial or operational information for review by accounting personnel.

Why It Might Be a Fit

The successful candidate will be highly organized, dependable, detail-oriented, comfortable learning multiple systems, and willing to take ownership of both recurring and ad hoc assignments. The role requires sound judgment, accuracy, responsiveness, confidentiality, and professional follow-through.

Requirements

• High school diploma or equivalent required
• Prior administrative, accounting-support, finance-support, legal, or professional-services experience preferred
• Proficiency with Microsoft Outlook, Excel, Word, and Teams; intermediate Excel skills preferred
• Comfort learning and working in multiple accounting, financial, expense-management, banking, and document-management systems
• Accurate and efficient data-entry skills with strong attention to detail
• Excellent organizational, time-management, and follow-through skills
• Ability to manage multiple assignments and adapt to changing priorities in a deadline-driven environment
• Effective written and oral communication skills with attorneys, staff, firm leadership, and external contacts
• Ability to maintain confidentiality and exercise discretion when handling financial, personnel, and firm information
• Good judgment and the ability to recognize when a question or issue should be escalated