Accounts Payable/Receivable -Part Time

Requirements

• Match purchase orders to packing slips and verify invoice totals
• Code General Ledger account numbers and post invoices
• Ensure proper authorization on invoices and requests for payment
• Review aging reports and prioritize weekly payables
• Process and print checks; make online vendor payments as needed
• Perform month-end review to confirm all invoices are posted correctly
• Reconcile monthly vendor statements and transactions
• Resolve internal and external vendor issues via phone call and email
• File all invoices in the appropriate pending or paid folders
• Review and reconcile monthly parking ticket invoices and match tickets received; refer missing tickets to appropriate manager
• Set up new vendors and request W-9s and certificates of insurance
• Maintain up to date insurance certificate files
• Maintain the fixed assets folder for all leases and scan all necessary documents for the next year’s audit
• Assist customers with invoice, statement, and payment copy requests
• Contact customers with past due balances to arrange for payment
• Process incoming credit card payments
• Serve as a back-up for the Accounts Receivable department as needed
• Perform special tasks and other duties as assigned