Accounts Receivable Specialist

John Henry Foster
Any Location, MN
Category Accounting
Job Description
This job posting is for an Accounts Receivable Specialist position located in Eagan, Minnesota. The role is responsible for assisting in the accounting office by posting daily receipts, monitoring customer tax-exempt status, and providing back-up phone coverage.

Requirements

  • Post daily cash receipts to appropriate accounts.
  • Work with accounting staff to offset credit card payments, miscellaneous credits and make invoice adjustments.
  • Follow up with customer and/or collections staff when customers short-pay, over-pay or take credits not yet in the system.
  • Reconcile credit card settlements posted in accounting system to merchant bank settlements.
  • Manage invoicing and payment follow up on customer third party sites.
  • Communicate with customers regarding all sales tax discrepancies.
  • Request current tax-exemption forms as needed for each jurisdiction.
  • Import customer record & tax-exempt forms into Avalara CertCapture for validation.
  • Make corrections or obtain new documentation for invalid certificates.
  • Apply internal credits for sales tax charged to customers in error.
  • Monitor general accounting e-mail box with other accounting staff.
  • Respond to requests for invoice copies, order information and other miscellaneous questions.
  • Complete all New Vendor Set Up requests and provide relevant documentation required to issue payment to JHFOSTER (W-9 form, ACH information, Wire instruction, etc.).
  • Fill out ACH request forms for customers requesting to switch to ACH payment.
  • Attend departmental meetings to keep communication lines open and discuss current issues.

Benefits

  • Medical
  • Dental
  • 401(k) program
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