Admin Assistant II

Requirements

• Provides administrative support to Directors and additional management staff and provides backup support for Senior/Executive Administrative Assistants
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications
• Coordinates multiple job assignments including reports, presentations, newsletters, and special projects, using various software and business applications
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures
• Performs all essential aspects and functions of the job as well as any other specific job requirements
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Supports contact center by performing quality audits and supporting storm needs
• Manages the establishment, extensions and terminations of contact center agents

Benefits

• Annual incentive program
• Competitive health and welfare benefits (medical, dental, vision, life insurance)
• Ability to earn wellness incentives (up to $2,300 in 2026 as an Employee only) and other wellbeing resources.
• 401k with dollar-for-dollar company match up to 6%
• 401k match with student debt program
• Cash balance pension plan
• Adoption Assistance
• Mental health resources
• Employee resource groups
• Tuition reimbursement
• Competitive vacation, 10 company holidays and 2 personal holidays
• Paid parental leave
• Salary continuation for up to 6 months for approved employee illness or injury
• Other perks such as commuter benefits, electric vehicle incentive program, appliance purchase plan