Administrative and Fiscal Support Specialist

Requirements

• Provide administrative and secretarial support to leadership and staff
• Assist with planning and coordination of statewide and regional meetings, trainings, and professional development activities
• Maintain and utilize fiscal and grants management databases and systems
• Support procurement activities, including purchase orders, RFQs, RFPs, and invoice processing
• Generate and maintain fiscal and programmatic reports
• Respond to inquiries from internal and external stakeholders with professionalism and discretion
• Proofread and review correspondence, reports, and official documents for accuracy and compliance
• Coordinate travel arrangements, timesheets, leave requests, reimbursements, and credit card reconciliations
• Manage calendars, meetings, and scheduling for leadership
• Prepare reports, presentations, spreadsheets, and other documentation as requested
• Maintain accurate electronic and physical filing systems
• Route and track incoming requests and assignments
• Perform additional administrative and operational duties as assigned