Administrative Assistant 4

The Administrative Assistant 4 will provide direct support to multiple leaders and individual contributors, performing office functions, making travel arrangements, and facilitating program meetings. The position will also support teams across 3 other sites, working with approximately 100 total employees. The role requires strong written and verbal communication and collaboration skills, with the ability to manage multiple calendars and create/edit documents.

What You Will Do

Responsibilities include setting up and maintaining files, arranging meetings and conferences, maintaining supplies, managing Outlook calendars, receiving and referring mail, making travel arrangements, preparing expense reports, and maintaining pertinent travel documentation. The position also involves facilitating program meetings, collaborating with administrative professionals, and assisting with events and activities.

Why It Might Be a Fit

The ideal candidate will be proactive, highly motivated, and adaptable, with excellent organizational skills and the ability to juggle multiple tasks and competing priorities across a geographically dispersed team. The position offers a salary range of $63,500.00 - $105,900.00, with opportunities for overtime, shift differential, and discretionary bonuses. Employees may also be eligible for annual bonuses, Long Term Incentives, and a variety of benefits, including health insurance coverage, life and disability insurance, and paid time off (PTO).

Requirements

• High School diploma or equivalent and 6 years additional education and/or related experience
• Strong written and verbal communication and collaboration skills
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple calendars, create and edit documents
• Proactive, highly motivated, and adaptable
• Excellent organizational skills
• Ability to juggle multiple tasks, changing needs, and competing priorities

Benefits

• Salary range of $63,500.00 - $105,900.00
• Overtime
• Shift differential
• Discretionary bonuses
• Annual bonuses
• Long Term Incentives
• Health insurance coverage
• Life and disability insurance
• Savings plan
• Company paid holidays
• Paid time off (PTO)
• Relocation assistance not available