Administrative Assistant and Project Coordinator

The CALS Office of Academic Programs (OAP) at Cornell University is seeking a highly organized, personable, and proactive Administrative Assistant and Project Coordinator to serve as a key partner to senior academic leadership within the Office of Academic Programs (OAP). This is a dynamic, high-visibility role supporting multiple leaders, coordinating programs, managing operations, and serving as a central point of contact across a collaborative team.

What You Will Do

The successful candidate will be responsible for coordinating programs, managing operations, and serving as a central point of contact across a collaborative team. They will also be responsible for providing administrative support to senior academic leadership, including the Associate Dean, Assistant Dean, and Director.

Why It Might Be a Fit

This role is ideal for someone who enjoys collaborating with others, confidently navigates competing priorities, and takes initiative to ensure operations run efficiently and effectively. The successful candidate will have a proactive, self-starting mindset, strong interpersonal and communication skills, and excellent organizational skills.

Requirements

• Associate’s degree
• 4 to 6 years relevant experience as an Administrative Assistant or equivalent combination
• Proficiency in database management, budget management, and electronic calendaring
• Prior experience with Microsoft Word, Excel, and Outlook
• Excellent communication skills
• Strong verbal and written skills as well as an ability to maintain a high level of confidentiality
• Ability to interact effectively and easily with the Associate and Assistant Deans, Directors, faculty, staff, and with the other Administrative Assistants
• Demonstrated experience as an independent thinker and self-motivated
• Knowledge of Cornell policies and procedures
• Able to work effectively with faculty, administrators, and staff
• Able to conduct a diverse set of tasks with poise, confidence, and independence within a team-based environment
• Proven skills in project management and coordination
• Able to work quickly and effectively under pressure, use judgment in accomplishing tasks that are urgent; balance conflicting priorities, and make decisions from a range of choices
• Experience modeling values that support inclusion, belonging, and wellbeing

Benefits

• Comprehensive health care options
• Generous retirement contributions
• Access to wellness programs
• Employee discounts with local and national retail brands
• Health and personal leave
• Three weeks of vacation
• 13 holidays
• Two additional floating holidays
• Tuition-free Extramural Study and Employee Degree Program
• Tuition aid for external education
• Cornell Children's Tuition Assistance Program