Role OverviewThe Administrative Assistant I will support the District Facilities/FCO Department by managing purchasing tasks, processing invoices and utility bills, maintaining budget tracking systems, and organizing office records and meetings. This role serves as the unit timekeeper, manages inventory, prepares required energy reports, updates FIRM system data, files claims, and tracks facility operating expenses.
What You Will Do
Assists in the coordination of administrative work for the unit in the operation of District Facilities/FCO Department. Prepares purchasing documents and independently performs purchasing activities for the Facilities Management Office. Receives and processes invoices for payment, reconciling utility and telephone bills.
Why It Might Be a Fit
The successful candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices, office procedures and practices, and the principles and techniques of effective communication. Skills in written and verbal communication, reading, interpreting, communicating applicable rules, regulations, policies and procedures.
Requirements
- Two years of administrative or clerical experience
- An associate's degree from an accredited college or university can substitute for the required experience
Benefits
- Health insurance (over 90% employer paid)
- $25,000 life insurance policy (100% employer paid)
- Dental, vision and supplemental insurances
- State of Florida retirement package
- 10 paid holidays a year
- Generous vacation and sick leave
- Career advancement opportunities
- Tuition waiver for public college courses
- A variety of training opportunities
- Employee Assistance Program (EAP)
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