Administrative Assistant I

The Administrative Assistant provides general support for the various finance functions, including processing vendor invoices, ensuring proper recording of credit card transactions, and preparing documentation for billing. This position supports the work of the Finance Director to uphold financial integrity by following proper accounting policies and procedures and maintaining finance records.

What You Will Do

Key responsibilities include assisting with semi-monthly payroll processing, preparing and distributing payroll reports and summaries, auditing monthly benefit invoices, and providing backup support for accounts payable and credit card transactions.

Why It Might Be a Fit

The successful candidate will be able to work independently and flexibly, handle intense situations, and display good judgment and decision-making skills. They will also be able to promote equality and respect diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and all the fascinating characteristics that make us different.

Requirements

• High school diploma or equivalent
• One to two years of data entry required, bookkeeping experience preferred
• Ability to work with computerized accounting and human resources systems
• Experience using Microsoft Excel required, experience with SageIntacct, Paylocity, and Ramp software systems a plus
• Ability to learn and adapt to new software programs
• Strong interpersonal skills, collaborative work style, and strong oral, written, and communication skills
• Consistently demonstrate punctuality and reliability, ensuring timely attendance when scheduled
• Ability to work independently and flexibly
• Ability to handle intense situations, display good judgment and decision-making skills, and remain calm and clearheaded under pressure
• Ability to possess and maintain good physical and mental health
• Ability to work well within a team and maintain a professional, respectful attitude in the workplace
• Ability to be willing to work with supervisor oversight and direction
• Able to work effectively with a variety of people and personality types regardless of age, ethnicity, race, religion, sexual orientation, gender identity/expression, or socio-economic level
• Attendance is an essential function of this job that requires face-to-face interaction with other employees
• Ability to mindfully promote equality and respect diversity of race, gender, sexual orientation, religion, ethnicity, national origin, and all of the other fascinating characteristics that make us different
• Demonstrate the ability to successfully deliver culturally responsive services
• Knowledge of the various dimensions of diversity, including mental health, gender, race, and ethnicity
• Must use reasonable precautions in the performance of one’s duties and adhere to all applicable safety rules and practices while acting in such a manner as to assure at all times, maximum safety to one’s self, fellow employees, clients, and other persons contacted through TMHA business

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 403b retirement plan with up to a 5% employer match
• Paid vacation/holiday time
• Paid sick time
• Membership discounts to various local fitness centers
• Years of service gift cards to businesses of your choice
• Gift cards for walking, biking, or carpooling to work
• 20% discount for shopping at the Growing Grounds Downtown Store/Nursey/Farm
• Two employee appreciation events for employees and their families yearly
• Pet friendly workplace (upon approval)