Administrative Assistant

Requirements

• Handles numerous assignments and requests simultaneously
• Triages legal inquiries, drafts responses, and logs communications
• Processes expense requests, submits reimbursements
• Manages team travel reservations and prepares itineraries
• Tracks receipt of incoming/outgoing materials; scans and files accordingly
• Submits online orders for office, food, and medical supplies
• Coordinates meeting logistics, including attendee notifications, pre-/post-meeting correspondence, room set-up, and other needs as requested
• Assists with office expenses, works with vendors and Accounting Dept to manage payments
• Coordinates office maintenance needs with vendors
• Stores documents correctly in document management and file systems
• Performs hospitality and office services responsibilities (coffee, pop, binders, printing, etc.)
• Prepares memoranda, correspondence, and other documents
• Maintains calendars; provides reminders as needed
• Monitors and manages office phone and mail
• Gathers, prepares, and distributes/mails materials
• Coordinates work with support departments to ensure high quality, service-oriented results
• Submits membership/registration fees; tracks submissions
• Maintains business and client contact information
• Makes daily/weekly runs to FedEx, Post Office
• Provides assistance to colleagues and performs all other projects as assigned