Administrative Assistant

Forrest Johnson Recruiting
Auburn, AL
Category Finance
Job Description
Pivotal Finance is an outsourced advisory, accounting, and tax firm focused on serving the unique needs of small and medium-sized businesses and their owners. We are looking for an Administrative Assistant to serve as the central assistant to members of our Partner team and support the firm through front desk responsibilities.

Requirements

  • Greet office visitors and direct them to the appropriate place
  • Answer phones in a polite and professional manner, screening and directing calls appropriately
  • Schedule and prepare for meetings to include reserving rooms and coordinating meals for attendees
  • Perform a variety of administrative and clerical support tasks, such as sending emails, copying, scanning, filing, and recordkeeping
  • Sort and distribute mail, ship and track packages, and keep a detailed record of all outbound mail
  • Anticipate office supply needs, keeping inventory, ordering, and stocking as needed
  • Utilize a CRM system to locate, create, and update client records
  • Assist with event coordination, to include arranging in-house employee celebrations, socials, and an annual off-site Christmas party
  • Work on special projects, as needed
  • Perform specific HR administration-related activities, including: Coordinate employee onboarding, including workspace setup, new hire kits, workspace readiness and team introductions, Answer employee inquiries regarding company policies, procedures, payroll, and benefits, to include guidance in benefit enrollment, Coordinate open enrollment process, processing benefit-related paperwork and ensuring collection of compliance documents (I-9, W-4, NDAs, e-verify, contracts)

Benefits

  • Equal Employment Opportunity
  • Benefits enrollment process
]]>