Administrative Assistant, Marketing

Kimley-Horn

Orlando, FL

Category Marketing

Job Description

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team.

Requirements

Review and distribute project opportunities/advertisements (RFQs) to marketing leadership
Maintain general marketing inbox
Prepare expense reports and book travel
Responsible for day-to-day production of proposals, leave behinds, reports, etc.
Support conference and event planning efforts
Assist project managers and Marketing Coordinators on a variety of assignments
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Update and maintain project, employee, and client data in Vision (marketing database)
Print and bind large, technical documents
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Assist in gathering information from subconsultants and perform some subconsultant coordination duties
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Track and report recently won projects
Additional duties as assigned

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