Administrative Assistant (Part Time) - Youth Transitional Living

Requirements

• Assists the Program Leaders with the day-to-day administrative operations of the program
• Receive, distribute, collect and submit Random Moments Sample (RMS) forms from the Dept. of Children & Family Services (DCFS) on a quarterly basis
• Weekly: Reviews of member balances, Finance requests submissions, & member money request collections
• Monthly: Funding request submissions and member custodial statement collection & distribution to Program Director
• Member money, bus card & incentive card distribution
• Meets deadlines, stays focused while being detail oriented
• Attends meetings as assigned by supervisor
• Independently provides accurate and timely information to supervisors on topics and issues related to the operation of the program
• Finishes all assigned paperwork completely and on time
• Excellent record keeping
• Collates information through Microsoft Office 365 products, SharePoint, OneDrive, Teams, Outlook, Excel, Word, GPS Exact, TruLink, etc.
• Collection and coding of reports, maintain data on clients, payment vouchers, and interagency operations
• Manages program supply ordering needs
• Ensures that all client and program files are up to date and meet agency/best practice requirements
• Oversees overall office organization and manages program donations

Benefits

• Generous PTO (9 federal holidays, 8 days of sick leave, 3 personal days, & 15 vacation days)
• Dental insurance
• Vision insurance
• 4 medical insurance plans
• 403(b) retirement plan with 3% employer match
• Robust employee assistance program (EAP)
• Mileage reimbursement
• Public service loan forgiveness
• Cell phone reimbursement (up to $50/month)
• Supervision for clinical licensure at no cost (LSW, LCSW, LPC, LCPC)
• Reimbursement for professional licensure and license renewal