Administrative Coordinator

The Administrative Coordinator will provide administrative and project support to office leadership, principals, and project teams in a rapidly expanding, multi-sector office. The role requires 2 years of professional office experience, preferably in an architectural and/or engineering firm environment. The candidate will report to the Managing Principal and support administrative and project support to office leadership, principals, and project teams.

What You Will Do

The Administrative Coordinator will provide administrative and coordination support to Office Principals, Project Managers, and project teams across multiple concurrent assignments. This includes project setup, documentation, scheduling, correspondence, and meeting coordination throughout the project lifecycle.

Why It Might Be a Fit

The ideal candidate will have strong organization, time management, and prioritization skills, and be proficient in Microsoft Office Suite. They will also have experience supporting project teams and/or proposal efforts in a professional services or A/E environment.

Requirements

• Minimum 2 years of experience
• Experience supporting project teams and/or proposal efforts in a professional services or A/E environment is strongly preferred
• Ability to appropriately communicate for and with clients and executives and handle confidential and sensitive information
• Strong organization, time management, and prioritization skills
• Proficient in Microsoft Office Suite: Word, Outlook, Excel PPT, and Adobe
• Knowledge of Deltek Vantagepoint or a CRM system is a plus

Benefits

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• MDLive Telehealth
• Employer-Paid Short- & Long-Term disability
• 8 Paid Holidays
• Employee Morale/Teambuilding events and activities
• Paid Vacation/Annual Leave
• Paid Sick Leave
• Tuition Reimbursement
• Commuter Benefits
• Professional Societies and Registrations Fee Reimbursements
• Term Life / AD&D insurance
• Cancer and Specified Disease insurance
• Two retirement plans: 401(k) and an ESOP
• Work for an Employee-Owned firm