Administrative & Maintenance Accounting Coordinator

Requirements

• Answer and direct incoming calls, greet visitors, and assist residents, vendors, and staff professionally.
• Receive, review, and enter invoices from managed properties into the accounting system.
• Assist with reconciling property bank accounts on a weekly and monthly basis.
• Coordinate with the Maintenance Departments to process, and track work order expenses, ensuring purchases and receipts are correctly billed to corresponding properties or work orders.
• Monitor purchases and receipts from maintenance staff; ensure compliance with purchasing policies and timely submission of receipts.
• Track down missing receipts or documentation from maintenance personnel and follow up to ensure all expenses are properly recorded.
• Maintain organized digital and paper filing systems for invoices, receipts, and financial records.
• Support management with vendor communication, quotes, and purchase order processing.
• Assist with data entry and reporting related to property budgets, maintenance costs, and inventory.
• Coordinate with management on company vehicle maintenance schedules, mileage logs, and expense reporting.

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off