Administrative Office Coordinator

Sevita
Austin, TX
Category Operations
Job Description
The Administrative Office Coordinator serves as the first impression of our South Austin office, welcoming visitors and managing incoming calls with professionalism and warmth. This role is essential to the daily operations of the office and requires exceptional focus, organization, and attention to detail in a fast-paced, high-demand environment.

Requirements

  • Greet visitors, answer and direct calls, and create a professional, welcoming office environment
  • Oversee tracking and documentation for all company vehicles
  • Maintain and monitor residential service delivery logs for all group home locations
  • Review, approve, and submit ISS billing accurately and timely
  • Maintain organized physical and electronic filing systems
  • Support administrative functions including payroll, invoicing, accounts payable, and departmental reporting
  • Coordinate building maintenance, purchasing, office equipment, and lease/space planning
  • Organize department meetings, trainings, and events; ensure staff receive required training and in-service instruction
  • Assist with HR-related functions such as interviewing, hiring support, onboarding, evaluations, and recordkeeping
  • Serve as department timekeeper

Benefits

  • Full compensation and benefits package for employees working 32+ hours per week
  • 401(k) with 3% company match
  • Paid time off and holiday pay
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