Administrative Professional 1 - 20030954

Ohio Department of Administrative Services
St. Clairsville, OH
Category Administration
Job Description
The Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional 1 to perform various administrative duties, including typing, proofreading, and editing documents, as well as providing clerical support for appointments and meetings. The ideal candidate will have 1 year of training or experience in secretarial science or business office applications, and possess skills in administrative support, computer literacy, and data entry.

Requirements

  • Types, proofreads, and edits typed documents
  • Copies, scans, distributes, posts and/or files correspondences, reports, and memos
  • Prepares various documents (e.g., composes, types, obtains signatures)
  • Performs routine administrative duties (e.g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
  • Produces typed copy of staff correspondence, schedules, logs kites and types responses
  • Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
  • Directs telephone inquiries from the public to the appropriate staff member
  • Inputs data entry into ORAS, as needed
  • Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
  • Interacts with other departments
  • Provides information and compilation of data
  • Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
  • Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)
  • Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
  • Reviews visiting applications for completion of content and enters data into DOTS Portal System.
  • Coordinates and ensures processing of routine tasks
  • Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
  • Creates new files
  • Purges records in accordance with applicable retention schedules
  • Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
  • Serves on committees and attends meetings, seminars, conferences, and in-service training as required
  • Ensures work area is secure, clean, and orderly
  • Provides other related clerical support as required
  • Performs other duties as assigned.

Benefits

  • Medical Coverage
  • Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
  • Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
  • Childbirth, Adoption, and Foster Care leave
  • Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
  • Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
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