Administrative Project Coordinator - Architecture

Requirements

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RIF and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Architecture Project Managers and project teams as needed.
• Act as Quality Coordinator for Florida Studio which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Assist with and help coordinate meetings and presentations.
• Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions.
• Exhibit professionalism with clients (internal and external).
• Perform other duties as needed.

Benefits

• Paid time off
• 401k matching
• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Life insurance