Administrative & Project Support Assistant

The Administrative & Project Support Assistant will provide administrative and coordination support to Office Principals, Project Managers, and project teams across multiple concurrent assignments. The role will assist with project setup, documentation, scheduling, correspondence, and meeting coordination throughout the project lifecycle. The successful candidate will have a deep understanding of how their work and contributions add to Huitt-Zollars' mission and core values.

What You Will Do

The main day-to-day responsibilities will include providing administrative and project support to project teams, organizing and tracking project records, assisting with opportunity tracking, project setup, contract modifications, and data accuracy in Deltek Vantagepoint. The successful candidate will also provide administrative and documentation support to principals and proposal leads for A/E pursuits.

Why It Might Be a Fit

The ideal candidate will have a strong professional and business acumen, with the ability to communicate effectively with clients and executives. They will also have strong organization, time management, and prioritization skills, with the ability to work independently and coordinate closely with office leadership and project teams.

Requirements

• Minimum 2 years of experience
• Experience supporting project teams and/or proposal efforts in a professional services or A/E environment
• Ability to communicate effectively with clients and executives
• Strong organization, time management, and prioritization skills
• Proficient in Microsoft Office Suite: Word, Outlook, Excel, PPT, and Adobe
• Knowledge of Deltek Vantagepoint or a CRM system is a plus

Benefits

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• MDLive Telehealth
• Employer-Paid Short- & Long-Term disability
• 8 Paid Holidays
• Employee Morale/Teambuilding events and activities
• Paid Vacation/Annual Leave
• Paid Sick Leave
• Tuition Reimbursement
• Commuter Benefits
• Professional Societies and Registrations Fee Reimbursements
• Term Life / AD&D insurance
• Cancer and Specified Disease insurance
• Two retirement plans: 401(k) and an ESOP
• Work for an Employee-Owned firm