Administrative Specialist II

The Administrative Specialist II coordinates activities and/or provides administrative support for an office, requiring an understanding of complex processes, data, and/or operations of a department. The role involves creating and maintaining associated documents and databases, arranging/ coordinating meetings and special events, and serving as administrative coordinator for the annual budget process and regular bill pay processing.

What You Will Do

Responsibilities include updating the supervisor of critical issues/events, providing detailed responses to requests for information, reviewing and updating administrative procedures, preparing and filing required metrics and regulatory reports, and maintaining moderately complex clerical records.

Why It Might Be a Fit

The ideal candidate will have 5 years of related experience, knowledge of general office procedures, department functions, and Microsoft computer programs, as well as strong interpersonal skills and the ability to work independently with minimal supervision.

Requirements

• High school diploma or equivalent
• Five (5) years of related experience
• Knowledge of general office procedures
• Knowledge of department functions, resources, and general practices
• Knowledge of grammar, spelling, and alphanumeric sequencing
• Knowledge of business English, spelling, and ability to make arithmetic computations
• Knowledge and application of bookkeeping principles and practices
• Knowledge of Microsoft computer programs
• Ability to create and maintain files and records
• Ability to work independently with minimal supervision
• Ability to follow both oral and written directions
• Ability to operate commonly used manual and automated office equipment
• Ability to use and trouble shoot various computer and standard office equipment
• Ability to interact and communicate with the general public in a friendly productive manner
• Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy
• Ability to make routine decisions in accordance with procedures, laws, and regulations and apply these to work problems
• Ability to use coding and filing systems
• Ability to apply interpersonal skills with other employees and the public

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retirement plan
• Employee assistance program
• Paid time off
• Free membership at the City's pool and recreation center facilities