Assistant - Administrative

MacAllister Machinery
Fort Wayne, IN
Category Customer Service
Job Description
This administrative assistant position provides clerical support to department managers, handling tasks such as paperwork, invoicing, and customer service. The role involves assisting the sales and service departments with administrative tasks, tracking vacation time, and managing petty cash.

Requirements

  • Completes time card reports at the beginning of every week
  • Completes, copies, and files daily invoices for Rental stores
  • Answers phones and gets general information from customers for sales team
  • Assists sales department with filing open and closed contracts
  • Assists service department with paperwork
  • Orders supplies and business cards
  • Tracks vacation days and sick days for the rental branches
  • Keeps track of petty cash for Rental Service Manager
  • Orders payments for sales, parts, and service invoices
  • Performs other related duties as assigned
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