Budget Specialist

City of New York
New York, NY
Category Accounting
Job Description
The Budget Specialist will perform critical functions working under the supervision of the Budget and Procurement Analyst to assist with the purchasing, tracking and oversight of procurement activities for the Division of Mental Hygiene.

Requirements

  • Initiate and submit Purchase Requisitions in ConTrak Purchasing and the Procurement and Sourcing Solutions Portal (PASSPort) System.
  • Process Invoice Payments in PAYRS and the Procurement and Sourcing Solutions Portal (PASSPort) System.
  • Communicate with Office of Procurement and the MWBE unit to process Purchase Orders.
  • Contact vendors for price quotes as needed.
  • Create spreadsheets and reports in Excel.
  • Assist with the Reconciliation of the OTPS Budget.
  • Enter purchase requisition information on the Purchase Tracking Sheet.
  • Manage the software inventory tracking report.
  • Reconciles expenses for all Zipcar invoices against Fiscal’s Management monthly reports
  • Maintain and file the pending approval and pending delivery purchase orders in appropriate folders.
  • Prepare and submit budget modifications through the BMS System (Budget Management System).
  • Manage accruals set up, submissions, decreases and reallocations, perform monthly analysis of aging encumbrances and work with both programs and vendors.
  • Create and submit encumbrances through the OTPS Encumbrance system (OES) for contracted services.
  • Utilize financial applications such as FMS, BMS, OES, ConTrak, PAYRS, the Procurement and Sourcing Solutions Portal (PASSPort) System.

Benefits

  • City employees are entitled to unmatched benefits
  • a premium-free health insurance plan that saves employees over $10K annually
  • additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund
  • a public sector defined benefit pension plan with steady monthly payments in retirement
  • a tax-deferred savings program
  • a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers
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