Business Office Manager

Requirements

• Assess charges for monthly resident rent and ancillary charges and post receipts.
• Maintains accounts receivables and payables.
• Maintain petty cash/PCards and reconcile account balances.
• Process resident deposits and security/reservation deposits and submit to GMI home office.
• Input into accounts payable and accounts receivable software all information necessary for community.
• Receive and process all NSF checks.
• Prepare month-end weekly report recap and distribute.
• Coordinates vendor needs as requested.
• Maintains accurate resident files.
• Possess basic understanding of accounting principles.
• Monitor, edit, and input payroll time punches to include missing punches, paid time off (sick, vacation, personal holiday, other), not to exceed associate PTO bank, and monitor holiday hours and eligibility.
• Run payroll reports for community management and home office on weekly or bi-weekly basis.
• Assist in benefit enrollments for medical, dental, and ancillary benefit plans.
• Coordinate and forward all new hire paperwork, associate maintenance forms, and required termination paperwork to home office in a timely manner.
• Possess basic understanding of associate handbook policies and ability to explain policies to associates.
• Possess basic understanding of associate benefit package and ability to explain on a basic level to associates.
• Possess basic understanding of labor laws, posters, and legal required notifications.
• Possess basic knowledge of forms and procedures as it relates to payroll and human resource topics.
• Maintain employee files with respect to confidentiality and legal compliance.
• Work closely with payroll administrator and home office.
• Ability to maintain confidentiality and professionalism in all things related to associate pay, benefits, and other private matters.
• Supervise front desk operations.
• Provides front desk coverage and answers phone.
• Supports other departmental clerical needs as requested or as necessary.
• Organizes office functions, schedules, and communication.
• Oversee maintenance of office equipment.
• Assure budgetary compliance for office.
• Keep inventory of office supplies.
• Participates in required meetings, training, and staffing.
• May be required to participate in the weekend manager on duty.
• Performs other related duties as assigned by supervisor.
• Supports and participates in the resident centered activity programs.
• Participates in projects or committees as assigned.
• Attends all associate meetings including in-service education and associate functions, as requested by supervisor.
• Assists in a variety of tasks involving residents as assigned.

Benefits

• PTO (Paid Time Off) and Holiday Pay
• Daily pay
• Health/Dental Insurance
• 401K with employer match
• Life Insurance
• Short and long-term disability
• Referral Bonuses
• Tuition Reimbursement
• Employee Assistance Program