Business Operations Administrator, Federal Services

The Business Operations Administrator is a shared administrative and coordination resource supporting Aecon's U.S. Federal Services team. This is a hands-on support role that goes beyond scheduling — helping with proposal coordination, day-to-day operations, records and reporting, and administrative support for multiple directors and departments.

What You Will Do

Maintain the federal opportunity pipeline and capture library, track key dates, milestones, and submission deadlines. Assist with proposal preparation, gather inputs, format, compile, and proofread submittals for consistent, professional content. Perform basic opportunity research and compile information as requested.

Why It Might Be a Fit

The successful candidate is organized, dependable, and adaptable, and is comfortable supporting a variety of tasks across a growing team. This role is expected to evolve as the business sector evolves, and the successful candidate should be comfortable taking on other duties as assigned.

Requirements

• Post-secondary education in Business Administration or a related field, or equivalent experience
• Minimum 3 years of administrative, office coordination, or business support experience
• Experience in a construction, engineering, federal contracting, or professional services environment is a plus
• Experience in proposal coordination or business development support is a plus
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort working in SharePoint
• Ability to handle confidential information with discretion

Benefits

• Safety Always (priority focus on safety of people, projects, partners, and stakeholders)
• Integrity (leading by example, with humility and courage)
• Accountability (passionate about delivering on commitments)
• Inclusion (opportunities where people feel valued, supported, and empowered to contribute fully)
• Mental, emotional, and physical well-being support for employees and their families
• Tuition reimbursement and Leadership Programs for career development
• Mutual respect, teamwork, collaboration, and new ideas through meaningful initiatives, training, and partnerships
• Operate responsibly by managing risk, safety, and environmental considerations across all projects and surrounding communities
• Strong execution, innovation, and continuous improvement through the unique talents and collaborative spirit of every team member