Cabrini | Office Manager

CATHOLIC CHARITIES OF THE ARCHDIOCESE
Houston, TX
Category Social Services
Job Description
Catholic Charities is seeking an Office Manager to oversee the smooth operation of Cabrini Center and its program by developing and maintaining systems of work flow of the administrative support staff, supervising reception operations, and coordinating office set ups. The Office Manager will be responsible for ensuring data integrity, generating periodic reports, and representing Cabrini Center in agency client services quality assurance issues.

Requirements

  • Supervises the Administrative Clerks and Receptionists of Cabrini Center
  • Coordinates office supplies orders
  • Develops and implements systems of file closing, storage and disposal
  • Generates regular reports on program performance
  • Coordinates with volunteer recruitment and onboarding
  • Assists the Legal Director in setting up staff meetings and supervisor meetings
  • Organizes training to staff on client database usage, payroll and time-keeping systems and office policies and procedures
  • Develops and publicizes calendar for Charla staffing and coordinates Charla presenters and schedules for legal consultation for legal staff
  • Implements Charla staffing and registration system
  • Organizes Charla materials and room set-up
  • Works with Legal Director to develop and improve Charla intake instrument and data analysis
  • Assists Managing Attorneys of the Crime Victim Assistance Program and General Immigration Program to ensure adequate staffing support for program operations
  • Provides data and statistical information for grant, contract and other reporting purposes
  • Participates in community outreach and legal education activities
  • Performs other duties as assigned by the Legal Director and Managing Attorneys

Benefits

  • Equal opportunity employer
  • Free environment of racism, discrimination, bias, and harassment
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