Community Aquatics Program Administrator

The Community Aquatics Program Administrator provides high-volume administrative support for Asphalt Green’s Community Aquatics Programs, including Wave Makers NYC and Waterproofing. This position is responsible for executing the day-to-day administrative activities that keep programs organized, participants enrolled, schools and families informed, data accurate, and program deliverables on schedule.

What You Will Do

Program Operations & Scheduling: Execute the day-to-day administration of Community Aquatics Programs, including Wave Makers NYC, Waterproofing, and emerging initiatives, in alignment with established processes, timelines, and program requirements. Maintain program calendars, trackers, shared files, and administrative systems; track outstanding requirements and conduct timely follow-up to ensure deadlines and deliverables are met.

Why It Might Be a Fit

The role requires exceptional organization, communication, attention to detail, responsiveness, and follow-through, with the ability to manage a high volume of recurring responsibilities and time-sensitive assignments simultaneously.

Requirements

• Two or more years of relevant experience in program administration, coordination, operations, customer service, or a related field.
• Exceptional organizational skills and strong attention to detail with demonstrated ability to maintain accurate records and complete administrative work consistently and on time.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to collaborate effectively with colleagues across multiple departments, programs, locations, and levels of an organization.
• Strong follow-through and the ability to track outstanding items from initiation through completion.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Experience utilizing CRM, database, registration, or participant management systems; experience with Salesforce or a comparable CRM strongly preferred.
• Ability to work effectively in a fast-paced environment where schedules, priorities, and program needs may change quickly.

Benefits

• Paid holidays
• Vacation time
• Paid time off
• Health insurance
• Retirement plan
• Learning budget
• Parental leave
• Wellness programs
• Visa/relocation assistance
• Remote flexibility
• Stipends
• Bonus/commission