Contract Billings Specialist

Requirements

• Prepare, review, and process customer invoices based on contracts, rate structures, and billing schedules
• Create and submit AIA G702/G703 progress billings, including tracking retainage
• Coordinate with the Payroll Department to obtain certified payroll reports in accordance with all applicable regulations and compliance requirements
• Collaborate with Accounts Payable to process, collect, and track lien waivers from subcontractors and suppliers, ensuring compliance with project requirements and supporting timely payment processing
• Audit contracts, schedules of values, and billing data to ensure accuracy and compliance
• Track contract terms, renewals, amendments, and billing milestones
• Reconcile billed vs. contractual amounts and resolve discrepancies
• Maintain accurate billing records and support month-end close processes
• Collaborate with Project Managers, Operations, and Sales to ensure correct billing inputs
• Respond to customer inquiries concerning invoices, required supporting documents, and contract-specific billing requirements
• Generate billing reports and assist with collection of payments
• Verify incoming customer payments, apply them to the correct invoices, and resolve any discrepancies

Benefits

• Competitive salary based on experience
• Company-paid Medical, Dental, and Vision insurance
• Short-Term & Long-Term Disability
• Life and AD&D insurance
• 401(k) with 5% company match
• Paid Holidays
• Paid Time Off
• Annual performance reviews