Deputy Chief of Staff

Massachusetts
Boston, MA
Category Administration
Job Description
The Executive Office of Veterans Services is seeking a dynamic candidate to support their team as Deputy Chief of Staff! The position works with the Chief of Staff to oversee administrative functions of the Office of the Secretary and to drive and implement agency strategy, operations, and executive priorities.

Requirements

  • Coordinate the operation of the Secretary’s Office administrative and executive functions
  • Work closely with executive staff to manage and coordinate obligations, outreach initiatives, executive events, and strategic priorities for the Secretary
  • Oversee and provide guidance to administrative and operational support staff and coordinate support for executive initiatives and outreach activities
  • Staff the Secretary, as needed, for meetings, public events, and stakeholder engagements and serve as proxy on occasion and as directed, including logistics, briefing materials, and coordination with other Secretariats and agencies
  • Drive implementation of Secretariat special initiatives, operational objectives, and strategic priorities, including collaboration across business units and project management for high-priority initiatives
  • Serve as the primary point of contact for interagency collaboration and coordination throughout the Executive Branch and coordinate with the Governor’s Office and external stakeholders regarding implementation of agency initiatives and priorities
  • Assume delegated responsibilities of the Chief of Staff, including representing the Chief of Staff and Secretary in meetings with internal and external stakeholders, coordinating executive meetings and operational priorities, facilitating staff coordination, and supporting implementation of executive directives and strategic initiatives
  • Generate and maintain regular reporting on agency operations and executive priorities
  • Collaborate with business unit leaders to effectively monitor, track, and report on implementation of initiatives and special projects
  • Work with staff to prepare information, data, and reports for further analysis, executive review, and action
  • Support strategic planning, organizational development, and operational improvement efforts aligned with Secretariat priorities
  • Identify operational challenges and recommend corrective actions, process improvements, and implementation strategies to improve coordination, efficiency, and service delivery
  • Lead planning and coordination of high-profile agency events, executive initiatives, and stakeholder engagements

Benefits

  • Health and Wellness Resources
  • Financial Resources
  • Work-Life Resources
  • Career Development Resources
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