Documentation Specialist

ELLWOOD Group Inc
Houston, TX
Job Description
We are seeking a Documentation Specialist to maintain and control company records, technical documents, and compliance paperwork to ensure accuracy, traceability, and efficiency across operations. The successful candidate will support various departments by ensuring all documentation meets company, customer, and regulatory requirements.

Requirements

  • Organizing, maintaining, and controlling company records
  • Preparing, reviewing, and filing technical and quality documents
  • Maintaining records for inspections, certifications, procedures, and audits
  • Managing electronic document systems
  • Assisting during audits, customer reviews, and regulatory inspections
  • Ensuring revision of procedures, drawings, specifications is current and controlled
  • Tracking document status, approvals, and expirations
  • Compiling final data records
  • Preparing customer data books and certification packages
  • Verifying documentation meets customer, regulatory, and contract requirements
  • Coordinate documentation submissions with customers and suppliers
  • Reviewing reports for completeness, signatures, dates, procedure compliance, and accuracy
  • Assisting in nonconformance documentation and corrective action tracking
  • Supporting production flow by preventing paperwork bottlenecks
  • Maintaining Calibration logs
  • Generating reports for management on overdue documentation or project status
  • Scheduling document reviews and approvals
  • Archiving completed records per retention requirements
  • Improving documentation systems and workflows
  • Helping transition from paper systems to digital systems
  • Helping Develop templates, checklists, and standardized forms

Benefits

  • Equal Employment Opportunity employer
  • Paid vacation and holidays
  • 401k Matching
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
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