Event Planning Manager

The Event Planning Manager at Alila Napa Valley is responsible for upselling and servicing events, with primary sales efforts in banquet food and beverage and venue rental. This role includes menu planning, agenda setting, and resort event services, as well as contract review and facilitating communication before, during, and post event with pertinent resort team members.

What You Will Do

Conduct in-person and virtual site inspections, plan and diagram events, coordinate event logistics with other departments, monitor on-site event activities, manage the Meeting Planner portal, present daily bills to clients, reconcile final invoices, and attend event order and team meetings. The role also involves prioritizing tasks and independently managing workflow.

Why It Might Be a Fit

This role requires two years of office environment experience and 1-2 years of Event Planning Manager or Coordinator experience preferred. Candidates should be self-motivated, possess high attention to detail, and be able to work weekends and evenings as required. The position offers a competitive salary and benefits package including paid time off, medical/dental/vision insurance, 12 free nights at Hyatt Hotels worldwide per year, and a $1000 annual wellness/education reimbursement.

Requirements

• Two years of office environment experience required
• 1-2 years of Event Planning Manager or Event Planning Coordinator experience preferred
• High attention to detail required
• Able to work weekends and evenings as required
• Self-motivated and understand Hyatt's core purpose of care
• Possess the ability to prioritize tasks and work well within a team environment
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and property management system
• Ability to sit for extended periods while performing administrative tasks
• Occasional standing, walking, and lifting up to 20 pounds for event materials or meeting setups
• Must be able to work a flexible schedule, with occasional evening or weekend shifts as needed to support specific events

Benefits

• Competitive salary and benefits package
• Paid time off from date of hire
• Medical, dental, and vision insurance
• 12 free nights at Hyatt Hotels worldwide per year + colleague and friends and family rates
• $1000 annual wellness/education reimbursement