Executive Administrative Assistant

IntelliPro
New York, NY
Category Administration
Job Description
Seeking an experienced Executive Administrative Assistant II to support a senior C-level executive in a fast-paced environment, with exceptional organizational skills, strong communication abilities, and the capability to manage multiple priorities simultaneously.

Requirements

  • Manage complex and frequently changing calendars for internal and external meetings
  • Serve as the primary point of contact for the CDMO leadership communications
  • Draft correspondence, memos, agendas, and presentation materials
  • Track project milestones and support departmental business functions
  • Coordinate with internal executives, teams, and external media partners across time zones
  • Handle travel arrangements (including international travel) and expense reporting
  • Manage department T&E and prepare monthly pacing reports
  • Anticipate executive needs and proactively resolve issues
  • Coordinate logistics for meetings and events (onsite and remote), including agendas, scheduling, and technical setup
  • Partner with IT for video conferencing and system requirements
  • Arrange catering, supplies, and meeting spaces
  • Plan team meetings, offsites, and employee engagement events
  • Manage visitor logistics, including scheduling, greeting, and escorting

Benefits

  • Comprehensive benefits package
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