Executive Administrative Assistant

Requirements

• Proactively managing executive calendars, which include appointments in multiple time zones, and accommodating last-minute changes and urgent business needs as required.
• Preparing, collating, and distributing various reports and requests in a timely and accurate manner.
• Screens telephone calls and visitors for Executives while directing them to the appropriate parties.
• Performing confidential executive administrative functions where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
• May coordinate training classes, registration and preparation of all materials, AVA setup, and other meeting preparation per Executive or Manager’s request.
• Develop meeting materials/agendas and prepare written data of attendance, etc. Reconciliation of related invoices and expenses for Executives.
• Arrangement of travel and hotel accommodations for executives and visitors as necessary.
• May open and screen mail directed to supervisor. Composes timely and professional responses to inquiries and ascertains which items are of top priority/ urgency and communicates to manager and executive accordingly.
• May provide clerical and administrative support to department staff per manager or executive’s request.

Benefits

• Industry-leading health and dental benefits
• Matching retirement package