Role OverviewWe're looking for an Executive Assistant / Life Manager to take full ownership of the day-to-day life and schedule of a 30-year-old entrepreneur based in Miami. The role involves building a simple, reliable system for her schedule, bookings, travel, and reminders, as well as managing her calendar, email, and personal finance tracking.
What You Will Do
You'll work closely with the founder and her business partner in a shared group chat, managing her calendar, booking flights and hotels, monitoring and triaging her email, and coordinating personal and medical appointments.
Why It Might Be a Fit
The right person becomes indispensable within a few months, and will have real autonomy and real trust from the founders. The role offers genuine variety, exposure to a fast-growing e-commerce business, and the opportunity to design and build a system from scratch.
Requirements
- 1–3+ years as an executive assistant, personal assistant, house manager or in a comparable service-driven role
- Exceptional candidates with less experience and clear evidence of ownership will be considered
- Based in Miami (or relocating before October) and able to work in person, run errands and attend to things on site
- Deeply organised, proactive, calm under pressure, detail-obsessed, discreet and trustworthy, emotionally intelligent, resourceful and independent
- Comfortable with technology and AI tools, excellent written and spoken English, valid driver's licence and ability to travel occasionally
Benefits
- 50,000–70,000/year salary based on experience
- Flexibility outside of core hours 11:00 AM – 7:00 PM ET
- Opportunity to design and build a system from scratch
- Direct, close working relationship with two founders who will give you real autonomy and real trust
- Genuine variety: no two days look alike
- Exposure to a fast-growing e-commerce business and the people running it
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