Executive Assistant, Business Operations

The Executive Assistant provides high-level administrative support to the President of the Chicago Blackhawks and serves as day-of host and operator of the Owners Suite and VVIP hospitality experiences. Attendance at home games - including nights, weekends, and holidays during the season - is a required and essential function of this role, not occasional or optional. This role requires absolute discretion, sound judgment, genuine hospitality, and the ability to anticipate needs before being asked.

What You Will Do

Manage the President's calendar, coordinating 1:1s and executive-level meetings across the leadership team, coordinate travel, manage the yacht schedule, and provide calendar management and expense/receipt support to the CFO of Wirtz Corporation. Host the Owners Suite and Chairman's Club on game nights, manage premium ticketing coordination with United Center partners, and coordinate hospitality logistics for VIP and ownership guests.

Why It Might Be a Fit

The ideal candidate is someone who genuinely loves the details, is sharp, poised, and relentlessly organized, and takes pride in making complex operations feel effortless. They should be highly discreet, solution-oriented, collaborative, and willing to jump in wherever needed. The role requires a self-starter who is comfortable with ambiguity and shifting priorities in a fast-paced, high-profile environment.

Requirements

• 5+ years supporting senior executives, ideally in sports, entertainment, or hospitality-driven environments
• Bachelor’s degree in Business Administration, Management, or related field
• Natural hospitality instincts - comfortable hosting VIPs and ownership-level guests in a polished, high-touch setting
• Exceptional discretion and proven ability to handle confidential information
• Self-starter, comfortable with ambiguity and shifting priorities in a fast-paced, high-profile environment
• Experience and excitement for managing complex calendars, executive travel, meetings, and problem-solving
• Strong event-planning, catering/menu coordination, and vendor-management experience
• Excellent written, verbal, and interpersonal communication skills
• Experience and demonstrated ability leveraging AI tools to improve efficiency across administrative workflows

Benefits

• Competitive total rewards package
• Full benefits (medical, dental, vision, 401k matching, paid life insurance)
• Employee assistance program (EAP)
• Comprehensive PTO package
• Social events
• Volunteer opportunities
• Learning and development
• Employer-paid breakfast, lunch, parking, on-site gym and training classes
• Employee ticket program