Executive Assistant

The Executive Assistant supports the CEO of Planned Parenthood Association of Utah by managing daily administrative operations, including scheduling, internal and external communications, and preparation of materials for meetings and presentations. This role also coordinates CEO travel logistics and manages expense tracking and reporting. The Executive Assistant role handles sensitive information with discretion and interacts regularly with senior leadership, community partners, and external stakeholders.

What You Will Do

Manage the CEO's calendar, serve as the primary point of contact for internal and external communications, coordinate CEO travel arrangements, track and submit expense reports, serve as the primary liaison to the Board of Directors, and maintain confidentiality of sensitive information.

Why It Might Be a Fit

We are looking for a self-starter who can work independently, prioritize effectively, and adapt in a mission-driven environment. The ideal candidate will have a proven track record of specialist executive support, excellent written and verbal communication skills, and a high degree of discretion and ability to manage sensitive and confidential information.

Requirements

• Bachelor’s degree in business administration, communications, or related field — or equivalent professional experience
• At least 3+ years of executive-level support experience, preferably supporting C-suite executives — nonprofit experience a plus
• Proven track record of specialist executive support: calendar management, travel coordination, and expense reimbursement
• Experience supporting board governance: scheduling, agenda prep, minute-taking, and communication flow
• Excellent written and verbal communication skills; strong diplomacy, tact, and organizational ability
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• High degree of discretion and ability to manage sensitive and confidential information
• Self-starter who can work independently, prioritize effectively, and adapt in a mission-driven environment
• Familiarity with board or collaboration platforms such as BoardEffects preferred but not required
• Actively supports and respects diversity, contributing to an inclusive working and service environment
• Ability to work as part of a team
• Passion for Planned Parenthood’s mission and commitment to reproductive health and rights

Benefits

• Affordable medical and dental benefits, including family coverage and employer premium sharing
• Voluntary Vision, Pet Insurance, Accident & Identity Protection benefits
• Company paid $150k basic life insurance
• Company paid short-term and long-term disability coverage
• 403(b) and Roth plan with 4% employer match
• Generous PTO
• 13 paid holidays, including a float holiday and a birthday holiday
• Free subscription to CALM App
• 8 weeks 100% paid parental leave after one year of service
• Unlimited access to the EAP (Employee Assistants Plan)
• A caring and empowering workplace culture!
• Option to purchase critical illness insurance and additional life insurance, including spouse and child