Executive Assistant

The Executive Assistant to the Director of Operations serves as the primary force that simplifies, streamlines, and strengthens the DOO's daily workload. This role requires proactive ownership, not just waiting for direction, but anticipating needs, solving problems before they reach the COO, and taking initiative to keep Operations running efficiently.

What You Will Do

Manage and prioritize the COO's calendar, coordinate travel logistics, prepare reports and presentations, handle incoming calls and emails, and ensure all CRM notes and follow-ups are accurately recorded and updated.

Why It Might Be a Fit

Success in this role depends on independent decision-making, strong initiative, excellent communication, and the ability to manage complex workflows without constant oversight. The ideal candidate is proactive, self-directed, and able to anticipate needs, with a natural ability to create order and streamline workflows.

Requirements

• Proven experience providing high-level support to senior executives, preferably in legal, financial, or operational environments.
• Exceptional written and verbal communication skills, with the ability to draft clear, polished correspondence and reports.
• High proficiency in Microsoft Office and document management systems, with strong technical aptitude and comfort learning new tools quickly.
• Ability to manage sensitive and confidential information with absolute discretion.
• Strong organizational skills with relentless attention to detail, accuracy, and follow-through.
• Demonstrated ability to anticipate needs, take initiative, and solve problems independently, without waiting for direction.
• Excellent judgment and the ability to prioritize competing demands in a fast-paced, shifting environment.
• Bilingual (English/Spanish) preferred, but not required.

Benefits

• Professional business setting with business casual attire meeting VLP standards for dress code
• E-Verify participant